Facilities Finance and Admin Manager

Facilities Finance & Admin Manager Location: Hull Salary: £35,000 – £40,000 p/a Contract: Temporary to Permanent Are you ready to step into a vital leadership role at the heart of facilities management? We’re currently recruiting for a Facilities Finance & Admin Manager to join a major PFI contract in Hull — an opportunity to make a real impact managing both financial performance and operational delivery. You'll lead a small, dynamic team (currently three strong) and oversee the helpdesk function and the financial administration that keeps the contract running smoothly. Key Responsibilities: Team Leadership: Manage, mentor, and support a small admin team, ensuring helpdesk operations are efficient and responsive. Financial Management: Take ownership of financial reporting, including month-end processes (income and cost accounting, stock reporting, P&L accounts, variance analysis, and forecasting). Budgeting & Forecasting: Manage annual budgets, monthly forecasts, and contribute to budget versus actual analysis with detailed commentary. Facilities Admin: Coordinate PPM schedules, statutory inspections, and reactive maintenance reporting through CAFM systems, ensuring full compliance with legal and contract obligations. Invoice & Cost Control: Reconcile catering, variations, damage, hospitality, and community use accounts, and manage cash reconciliation. Stakeholder Management: Liaise directly with subcontractors and clients to resolve invoice queries, process variations, and maintain service records. Payroll & HR Admin: Manage monthly timesheets, sickness records, and payroll submissions. Operational Support: Support minor works projects, procurement activities, and help ensure smooth day-to-day office and facilities operations. What We're Looking For: Experienced People Manager: Confident in leading teams and managing relationships at all levels. Financially Savvy: Solid background in financial administration, budget management, and cost control. Facilities Management Knowledge: Understanding of FM operations is essential; PFI contract experience is highly advantageous. Tech-Savvy: Comfortable using CAFM systems and Microsoft Office Suite (especially Excel). Detail-Obsessed: High level of attention to accuracy and compliance in financial and operational reporting. DBS Clearance: Enhanced DBS will be required for this role

Location: Sutton-On-Hull, GB

Posted Date: 4/15/2025