Bookings Clerk (Motor Industry)

The main purpose of this role is to strive in providing customers with a professional service experience whilst ensuring adequate communication between customers, parts and service departments in achieving customer satisfaction goals. Requirements: Minimum Senior Certificate - Grade 12 2-3 years relevant industry experience Fully Bilingual (English, Afrikaans) a third SA language would be an advantage Motor dealership industry experience is essential Working Experience in the role of Bookings Clerk within a Dealership would be preferred. Some mechanical knowledge would be a significant advantage Good communication skills Duties will include, but are not limited to: Booking Appointments: Schedule appointments for vehicle servicing, maintenance, repairs, and other related services requested by customers. Customer Interaction: Interact with customers via phone, email, or in-person to understand their service needs, address inquiries, and provide information regarding available appointment slots, service options, and pricing. Appointment Scheduling: Use dealership management software or scheduling systems to book appointments, ensuring efficient allocation of service bays and technicians' time. Service Recommendations: Provide customers with recommendations for routine maintenance based on mileage, manufacturer guidelines, and vehicle inspection results. Confirmations and Reminders: Confirm scheduled appointments with customers via phone, email, or SMS and send appointment reminders to reduce no-shows and ensure timely arrivals. Documentation: Maintain accurate records of appointments, service requests, customer information, and service histories in the dealership's database or CRM system. Coordination with Service Department: Liaise with the service department to ensure they are adequately staffed and prepared for scheduled appointments, including parts availability if needed. Upselling and Cross-selling: Identify opportunities to upsell additional services or products based on customers' vehicle maintenance needs and dealership promotions. Customer Satisfaction: Ensure a high level of customer satisfaction by providing excellent service, addressing concerns or complaints promptly, and following up with customers post-service to ensure their expectations were met. Administrative Tasks: Assist with general administrative duties such as filing paperwork, processing payments, and maintaining a clean and organized workspace. Team Collaboration: Collaborate with other dealership staff, including service advisors, technicians, and parts department personnel, to ensure smooth operations and customer satisfaction. Compliance: Ensure compliance with dealership policies, procedures, and industry regulations related to customer service, vehicle servicing, data privacy, and consumer rights. Training and Development: Stay updated on dealership services, vehicle models, maintenance procedures, and industry trends through training sessions and self-study to enhance job performance and customer interactions. A competitive salary is offered plus an incentive scheme, as well as standard company benefits such as medical aid and provident fund contributions.

Location: Stellenbosch, ZA

Posted Date: 4/3/2025