Estate Assistant Property Manager - White City Place

Purpose of the Role Assist the Property Managers in the execution and delivery of all services pertaining to the operational management across the White City Place Estate, including all managed properties. Act as a deputy to the Savills Management team and provide full secretarial, clerical and administrative support to the Property and Engineering Management Team. Contribute to the safety and wellbeing of all users of the building/estate. This is a client and customer facing role taking responsibility for delivering site-based property management services to several buildings. There is a strong administrative focus to this role and good organisational skills are key. Key Responsibilities Main Duties Support the Property Managers in advancing good client relations with appropriate occupier representatives; propagate open communication and flow of information on building issues. With assistance from the Property Managers, ensure and update records of compliance with all operational processes and procedures. Support with the population and management of operational management systems. Drive the collection and processing data relevant to the operation of the scheme. Support the property managers with the construction and management and reconciliation of budgets. Assist the Property Managers in procuring quoted costs and other appropriate information to facilitate production and subsequent management of the building service charge budget. Support the Property Managers in ensuring that health & safety, emergency procedures and safe working practices are enforced and conform to current legislation. In the absence of the Property Manager to take control of any emergency situations and execute evacuation plans. Support the Property Managers in undertaking regular physical inspections of completed works and service contracts and of all areas of the premises in their entirety. Support the Property Managers with all aspects of routine correspondence and lead on administrative duties to support the efficient running of the building management office. Assist the Property Managers in ensuring that the production of service specifications, contracts and associated documentation properly represent the service requirement of the premises and are presented and executed in accordance with company guidelines. Assist with the tracking and processing of service invoices and the production of management accounts. Raise Purchase orders Support in the management of contractors and service providers and ensure the service they provide is top quality. Carry out monthly inspections of the properties on campus Take ownership of the Savills and Client’s vision and values ensuring that they are fully integrated into all of the building’s services. Other duties as directed The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the organisation. Skills, Knowledge and Experience Technical Knowledge of Building systems Good understanding of Hard and Soft services esp M&E Understanding of Budgets and Service charges Health and Safety IOSH Competent with Savills IT Systems (Elogbooks, Proactis, Datastation, Records For Buildings, etc) beneficial Contractor Management Working Hours - Mon-Fri, 09:00-17:30 Salary - £37,000-£42,000 Please see our Benefits Booklet for more information.

Location: London, GB

Posted Date: 2/23/2025