Experiential Learning Assistant

The Experiential Learning Office has an opening for a full-time administrative position. The Experiential Learning Office deals with all logistical aspects of running our field trip program, including scheduling and bookings, developing itineraries, and ensuring that safety guidelines are followed for activities off campus. The ideal candidate will have excellent working knowledge of Excel and experience managing budgets. Reports to: Assistant Director for Students’ Academic Success Responsibilities: Assist with organization of course-related site visits and field trips. This includes but is not limited to: Creating and managing related budgets and documentation and appropriate planning to minimize/avoid financial loss; budget reconciliations Bookings Assisting with related budgets, tracking of expenditure and reconciliation Adequate scheduling Developing and maintaining contacts with suppliers, venues, and collaborators Providing informative materials for students Monitoring attendance and updating the bookings accordingly Assigning support staff as necessary Liaising with the HR office for related payroll documents Contacting local suppliers to develop the range of cultural immersion experiences offered during the semester Assist with organization of Signature Seminars. This includes but is not limited to: Creation of budget Bookings, itinerary, guides Financial reconciliation Assist with organization of short-term and faculty-led programs Manage bookings and logistics Special events Collaborate in the organization of special events hosted by SUF such as group visits tied to the home campus and partner schools, conferences, alumni events Field trips phone Take the field trips phone on a rotating basis to provide logistical support at weekends as necessary. Requirements: Italian citizen or legal work permit for Italy Experience living, working, or studying abroad Knowledge of study abroad programs, international education, and the U.S. academic system Experience working with groups of U.S. students Excellent oral and written Italian and English language skills Excellent working knowledge of Microsoft Excel Ability to develop and manage budgets Exceptional, demonstrated organizational skills and attention to detail Ability to work in a fast-paced environment, adapting to high-pressure peaks in workload Ability to work with a team B.A. required; M.A. preferred J-18808-Ljbffr

Location: provincia-di-firenze, IT

Posted Date: 2/23/2025