Executive Assistant

Executive Assistant – Glasgow Role Overview Our client, a dynamic property management company on the cutting edge of the technology sector, is looking for an Executive Assistant (EA) to support the Managing Director. This is a senior-level role, where the successful candidate will be responsible for providing strategic support to the Managing Director. The role demands a high degree of discretion, business acumen, and the ability to prioritise in a fast-paced environment. Job Title: Executive Assistant Location: Glasgow Salary: £45,000 - £50,000 Job Type: Permanent, hybrid (3 days in the office) Key Responsibilities Strategic Support : Provide high-level support in decision-making processes by preparing reports, analysing data, and offering insights that contribute to the executive’s strategic objectives. Project Management: Manage and coordinate key projects, ensuring timelines are met and stakeholders are kept informed of progress and developments. Diary & Time Management : Proactively manage complex schedules, including meetings, events, and travel, to optimise the executive's time. Communication Liaison : Act as the primary point of contact between the executive and internal/external stakeholders, ensuring seamless communication. Meeting Preparation & Follow-Up : Prepare meeting agendas, reports, and presentations. Attend meetings as required, take detailed minutes, and follow up on action items. Confidential Correspondence: Handle highly sensitive and confidential information with utmost discretion, ensuring professionalism at all times. Financial Administration : Oversee expenses, budgeting, and financial reports on behalf of the executive, liaising with finance teams to ensure accuracy. Event Planning : Plan and execute high-profile internal and external events, such as board meetings, conferences, and corporate events. Problem-Solving & Initiative : Anticipate the needs of the executive and proactively address issues before they arise, offering solutions and strategies for improved efficiency. Key Skills & Experience Proven Experience: Significant experience in a senior Executive Assistant or similar strategic support role, ideally working with C-suite executives or senior management. Business Acumen: Strong understanding of business operations and strategies, with the ability to contribute to high-level discussions and decisions. Project Management Skills: Demonstrated experience managing projects from start to finish, ensuring they are delivered on time and within scope. Exceptional Organisation: Excellent organisational and time-management skills, with the ability to manage multiple priorities simultaneously. Advanced Communication: Outstanding written and verbal communication skills, with the ability to draft high-quality correspondence and presentations. Tech-Savvy: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project management tools, and the ability to quickly learn new software. Discretion & Confidentiality: Demonstrated ability to handle sensitive information with integrity and confidentiality. Adaptability & Initiative: Ability to thrive in a fast-paced, ever-changing environment, and take initiative when it comes to solving problems and managing time-sensitive tasks. Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs, and Office Managers, as well as Generalists, L&D, Recruitment (Experienced and Graduate), and HR Operations, on a temporary, permanent, and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.

Location: Glasgow, GB

Posted Date: 2/11/2025