Executive Assistant

Position Executive Assistant Location: Virginia Water, Surrey Employment Type: Full-Time, initial 3 month contract with a view to a permanent role Salary Range: c150 per day/ c£35-40k per annum - dependent on experience. About the Role About Us: At Build With Hemp, we are reshaping the future of construction. As leaders in sustainable innovation, we manufacture and supply prefabricated, carbon-sequestering construction products designed to combat the industry’s most pressing challenges. Our revolutionary hemp-based materials help reduce emissions, achieve Net Zero goals, and comply with biodiversity legislation, providing cutting-edge solutions for new and existing building projects. We are preparing to launch a range of eco-friendly products across the UK that will redefine construction standards. As part of this exciting journey, we’re seeking an ambitious, detail-oriented Senior Office Manager / Personal Assistant to support our leadership team and play a key role in driving our mission forward. We seek a highly organised, proactive, and experienced Senior Office Manager / Personal Assistant with a strong background in the construction industry. This role combines office management responsibilities with personal assistant duties, requiring a dynamic professional who can multitask effectively, prioritise workload, and thrive in a fast-paced environment. The ideal candidate will have excellent communication and organisational skills, a deep understanding of construction processes and terminology, and the ability to support the executive team's operational and personal needs. Key Responsibilities: Office Management - Oversee daily office operations to ensure efficiency and smooth workflow. - Manage office supplies, equipment, and vendor relationships. - Develop and implement organisational procedures and systems. - Coordinate meetings, prepare agendas, and ensure follow-ups. - Maintain accurate records, including project documentation and financial records. Executive Assistant Duties: - Provide comprehensive administrative support to senior executives. - Manage calendars, schedule appointments, and coordinate travel arrangements. - Handle confidential information with discretion and professionalism. - Assist with personal tasks, including errands, event planning, and household management as needed. Construction-Specific Tasks: - Support project managers with administrative tasks, including project tracking and reporting. - Review and process contracts, purchase orders, and change orders. - Liaise with subcontractors, suppliers, and clients as needed. - Monitor deadlines, ensure compliance, and maintain safety documentation. Qualifications: Experience: Minimum 5 years of experience as an office manager or executive assistant, including time within the construction industry. Education: Bachelor’s degree or equivalent experience in business administration, construction management, or a related field is preferred. Skills: - Strong understanding of construction terminology and processes. - Proficiency in Microsoft Office Suite and project management software. - Excellent organizational and time management skills. - Strong written and verbal communication skills. - Ability to multitask and prioritize effectively. Attributes: - Detail-oriented and proactive. - Professional demeanour and strong interpersonal skills. - Ability to handle high-pressure situations and tight deadlines. How to Apply: Please send your resume and a cover letter highlighting your relevant experience to hellobuildwithhemp.co.uk. Applications will be reviewed on a rolling basis. This position is ideal for someone with a passion for organisation, a background in environmental construction, and a desire to support leadership in achieving their goals. If you thrive in a fast-paced environment and enjoy the challenge of balancing multiple responsibilities and working within a company that will reshape construction, we encourage you to apply Message from our C.E.O “Never have we been so close to being able to make such a positive impact in the construction industry while prioritising people and the planet.” Building the future starts with the right people who can make this happen. Michael Walker C.E.O – Hemp Alliance Group. Kindest Regards, Management Team

Location: Virginia Water, GB

Posted Date: 2/6/2025