Executive Assistant

SF Recruitment are working with a rapidly growing business, who are looking to recruit an Executive Assistant to support their Managing Director & CFO. The role is permanent, and will be based at their UK head office in Sutton Coldfield. Salary: up to £45k Working pattern: site based The Executive Assistant will provide high-level administrative support to the MD and CFO, ensuring the smooth and efficient operation of their day-to-day activities. The ideal candidate will be a proactive problem-solver with exceptional communication and organisational skills, able to manage multiple priorities and work effectively across diverse teams and international time zones. Responsibilities will include: Key Responsibilities: Executive Support: o Provide comprehensive administrative support to the MD and CFO, including calendar management, travel arrangements, meeting coordination, and correspondence. o Anticipate the needs of both the MD and CFO, ensuring they have the necessary information and materials to make decisions. o Prepare and edit presentations, reports, and documents for meetings, as well as assist in strategic planning and project management tasks. o Organise and prioritise incoming communications (emails, calls, etc.) and respond or redirect as necessary. Meeting & Event Coordination: o Manage and schedule high-level meetings, both internal and external, and ensure all logistics are handled. o Act as the point of contact for coordinating meetings, conference calls, and video conferences across various time zones. o Prepare agendas, take minutes during meetings, and ensure follow-up on action items. Project Management: o Assist with key strategic initiatives and cross-functional projects, ensuring deadlines are met and deliverables are on track. o Track project progress, report on milestones, and facilitate communication across teams to ensure alignment with executive priorities. Financial & Administrative Support: o Maintain confidential financial and business documents, reports, and records. o Help prepare materials for board meetings, investor relations, and other key presentations. Global Coordination: o Liaise with global teams, managing time zones and cultural nuances to ensure seamless communication and collaboration. o Coordinate travel, accommodations, and itineraries for international business trips, ensuring that all logistics are efficiently handled. General Administration: o Handle daily administrative tasks, including office supplies, document management, and other ad-hoc responsibilities as needed. o Support the broader executive team as needed and assist in the development and implementation of office policies and procedures

Location: Maney, GB

Posted Date: 1/14/2025