Portfolio Associate

● Project Management: Oversee the daily invoicing and tracking process for refurbishment projects. Maintain strong communication channels with contractors, ensuring timely updates and issue resolution. Proactively track and manage project costs to ensure they align with budgets and timelines. Collaborate with the manager to provide regular updates on project costs and completion dates. ● Financial: Conduct comprehensive portfolio P&L analysis. Reconcile and manage invoices in Xero. Scrutinise maintenance deductions for accuracy, identifying and addressing any duplicates or overcharges. Process contractor invoices upon approval from manager. Prepare year-end account and VAT reconciliations for review and submission. ● Administration: Efficiently handle property information and inquiries related to both sales and purchases. Manage the landlord's email account, responding to daily maintenance requests and providing updates on lettings. Maintain an organised and accessible Google Drive folder. Generate regular reports on P&L, debt lists, lettings, and potential risk areas. Draft leases, loan agreements, spreadsheets and mortgage applications for review. Provide administrative support to Orange Mortar as needed. Regularly update portfolio sheets to ensure accuracy and currency. Complete property reports, showing P&L on an individual property basis. Manage day to day Xero reconciliation, Invoicing and P&L’s. ● Property Management: Proactively follow up on cash payments to ensure timely receipt and accurate recording in company software. Conduct monthly debt meetings with accounts at loc8me to effectively address outstanding debts. Engage debt recovery agencies for historical debts, preparing necessary documentation and information. Serve as a point of contact for commercial tenants, addressing their inquiries and ensuring compliance with payment terms and lease agreements. Conduct regular audits of property compliance and profitability. Audit parking exemption lists and manage collections of payments related to parking. Conduct regular portfolio visits and make recommendations for portfolio improvements.

Location: Loughborough, GB

Posted Date: 1/10/2025