Document Controller

About Arup

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.

At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.

Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

AMS is the world's leading provider of Talent Acquisition and Management Services. Our contingent Workforce Solutions (CWS) service acts as an extension of our clients' recruitment team and provides professional interim and temporary resources. We partner with Arup to support contingent recruitment processes. On behalf of Arup, we are looking for a Document Controller for a 12 Month Contract based in Newcastle.

Job Description - The Role

The Document Controller will be responsible for discrete tasks within their own area. The role offers the opportunity to broaden knowledge of systems and processes and to become an integral member of the team. The Document Controller reports to the Document Control Hub Manager and ultimately to the Group Leader.

Candidate Profile: Key accountabilities, skills & experience

Key accountabilities;

• Follow project guidelines with ease to log in, record and upload deliverables
• Registers; Logs and Tracks TQs & RFIs using project processes
• Maintain project specific guidance notes and records
• Keep up to date with policy, procedure and seek advice with problems.
• Record and submit time spent on projects
• Plan own workload
• Access guidance on standards for collaboration
• Identify issues and deal with them independently or escalate where appropriate
• Attend and contribute to local Document Control team meetings
• May attend project meetings
• Tracking; reporting and chasing time sensitive deliverables
• Support and provide cover for others in your discipline and location
• Professionally communicate with relevant individuals as requested by the business
• Identify processes within the role which could be improved
• Obtain compliant drawing / document numbers
• Verifying and quality checking documentation prior to issue.
• Uploading and downloading incoming and outgoing correspondence from multiple Extranet Sites.

Essential Skills and Qualifications:

• Able to work collaboratively across a remote team
• Works accurately, quickly, and independently
• Approach work with a problem-solving attitude, but knows when to escalate
• Be open to new ways of working
• Understanding of the importance of accurate and correctly stored data
• Interested to develop knowledge and know when to ask for help
• Willingness to learn from others
• Good knowledge of Microsoft packages
• Interested in new digital tools and methods
• Experience of high-volume accurate data entry

About the client

Diversity at Arup:

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.

If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.

AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.

ADZN1_UKTJ