Administration & Finance Assistant

We are looking for a solution-focused Admin & Finance Assistant to join a small, friendly team who believe in the power of volunteering and active citizenship. Based in our main office, this Admin & Finance role is varied and busy. The ideal candidate will be comfortable working with numbers and Excel, and will pick up new systems and processes with ease.

The role

Around half of the role involves administration and office tasks, essential to the smooth running of the organisation. Youll be assisting with HR administration, managing the facilities, equipment and supplies, and assisting colleagues and volunteers.

Although the other half of the role is finance-based, you dont necessarily need prior accounting experience. If you find it satisfying to work methodically and with attention to detail, youll be perfectly suited to this. Youll look after our financial records in Xero, a user-friendly, online accounting system.

This role is part-time and we are open to between 21 and 28 hours per week to be agreed with the successful candidate. The hours may be worked over three, four or five days, Monday to Friday.

About you

As well as being able to manage a busy workload with competing priorities, the ideal candidate will be comfortable learning and working with systems and processes, and adapting them to improve efficiency. Youll be highly numerate as well as confident and experienced in Microsoft Word, Excel and Outlook. While experience of basic financial administration or bookkeeping would be beneficial, you can learn this on the job. Excellent communication skills are essential, as youll be working with colleagues and volunteers in a busy office.

Why work for Volunteer Edinburgh

Volunteer Edinburgh is committed to creating a positive, supportive culture where employees and volunteers can thrive. Working for Volunteer Edinburgh will offer you: a generous leave entitlement of 29 days plus eight public holidays, pro rata for part-time employees; support to develop your skills and learning with on-the-job and external training e.g. in charity finance, accounting, or leadership; an established support and supervision framework; access to a cycle to work scheme; an annual chat with a pensions advisor and an employer-supported volunteering policy that provides paid time off to volunteer. Salaries are contractually linked to local government pay, meaning your pay increases in line with the public sector. On top of this we offer a 7% employer pension contribution.

Location

This role is based at our main office. Since we serve the public, all staff take part in supporting our Core Services team. Although we're unable to offer remote or hybrid working, we have a range of practices that support well-being and a good work life balance, recognising that flexibility is important to our employees.

Application notes

Click the link below to go to the Vacancies page of Volunteer Edinburgh's website, where you'll find the full job description and person specification as well as the application form and self-declaration form.

Volunteer Edinburgh is committed to achieving equality, diversity and inclusion among our workforce. Applications are anonymized during shortlisting. We are happy to consider any reasonable adjustments that candidates may need during the recruitment process and on the job.

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