Executive Secretary

To provide high-level administrative support to senior executives by managing schedules, handling correspondence, and coordinating personal and professional tasks. The role demands exceptional organizational skills, discretion, and the ability to multitask in a fast-paced environment. Responsibilities and Duties Administrative Support: Manage and maintain executives’ calendars, including scheduling appointments, meetings, and travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as required. Act as the primary point of contact between executives and internal/external stakeholders. Organize and attend meetings, ensuring accurate minutes are recorded and action points are followed up. Personal Assistance: Handle personal errands, bookings, and reservations for the executive as needed. Coordinate household or family-related tasks, such as travel itineraries, appointments, or events. Liaise with third parties (e.g., contractors, service providers) on personal matters as required. Office Management: Ensure the executive’s office operates efficiently by maintaining systems and supplies. Manage sensitive and confidential information with utmost discretion. Oversee and prioritize incoming communication (emails, calls, and messages). Event Coordination: Plan and organize events, such as business meetings, corporate functions, or private gatherings. Coordinate logistics, such as venue selection, catering, and attendee management. Desired Experience & Qualification Qualifications and Experience Education : Bachelor’s degree in Business Administration, Management, or related field (preferred but not mandatory). Experience : Minimum of 5 years of experience as an Executive Secretary or Personal Assistant to a senior executive. Demonstrated experience managing both professional and personal tasks for a senior leader. Skills and Competencies Technical Skills : Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with scheduling and communication tools (e.g., Google Calendar, Slack). Organizational Skills : Exceptional ability to prioritize tasks and manage multiple deadlines. Strong attention to detail and accuracy. Communication Skills : Excellent verbal and written communication. Ability to interact professionally with stakeholders at all levels. Interpersonal Skills : High emotional intelligence and the ability to anticipate needs. Strong sense of discretion and confidentiality. Key Attributes Proactive and self-motivated. Flexible and adaptable to changing demands. Strong problem-solving abilities. Professional demeanour and polished presentation.

Location: Midrand, ZA

Posted Date: 12/22/2024