Accounts Payable Manager

Senior Accounts Payable Assistant

Purpose of the role:

As a Senior Accounts Payable specialist, you willoversee payouts and review financial transactions. In this role, you may process payment invoices, help create reports on financial activity, and coordinate within the Finance team to ensure all records are accurate.

You will also reconcile vendor statements, resolve discrepancies, and maintain good supplier relationships. Review and approve employee expense reports in compliance with company policies. Prepare and analyse aging reporting to identify outstanding liabilities and manage cashflow effectively.

Accounts Payable is a key function within our Group Finance team, with responsibility for handling all outgoing payments, and maintaining payment records. Ensuring timely payment of bills to maintain a smooth flow of supplies and services, whilst avoiding overdue charges, penalties, or late fees. This role is central to managing cash flow and monitoring finance.

As an innovative and growing Company, we are looking for a candidate that will have a solid understanding of accounting processes, be comfortable working both independently and within a team, and possess a proactive, problem-solving attitude. You will also be highly organised, skilled in both transactional and reconciliation tasks, and experienced with various accounting systems.

Department:Finance

Reporting to:Finance Manager

Main Responsibilities:

Manage multi-company Accounts Payables function for the Group to ensure integrity of the ledgers including intercompany reconciliations

Take ownership of accounts payable processes for efficiency ensure effective controls over accounts payable function

Process invoices accurately and on time (with and without purchase orders).

Control of all Stock Suppliers, matching, checking, processing and payments

Set up and maintain supplier accounts; resolve ledger issues

Checking and managing deferment account payments from HMRC

Clearing queries, and keeping ledgers up to date

Manage company bank accounts and set up payments and transfers

Prepare daily bank reconciliations for the group

Ensure all bank reconciliation carried out regularly for all countries on Epicor

Monitor cash flow to support daily operations

Manage payment runs to ensure that all suppliers are paid in a timely manner

Monthly reconciling supplier statements and control accounts

Process monthly credit card expenses and reconcile transactions

Monitor month-end balances and ensure compliance with company policies

Manage weekly supplier payments and obtain necessary approvals

Daily monitoring of accounts payable mailboxes

Checking, coding, processing and scanning of non-stock supplier invoices

Ensure that all supplier invoices are checked and authorised by the appropriate manager

Manage all employee expenses for all countries including checking, processing and payment

Analyse aged creditor reports and review key supplier accounts weekly

Ad hoc reports, reconciliations and analysis that may be required to support the Finance function

Prepare key accounts for month-end close and assist with journal entries

Produce management accounts, analyse variances, and provide insights

Support balance sheet reconciliations as needed

Collaborate with procurement to resolve purchase order and invoice discrepancies

Investigate and resolve finance-related issues with teams and suppliers

Oversee system upgrades and resolve reconciliation queries

Identify potential cost savings during invoice reviews and provide feedback to management, undertaking cost comparisons where relevant to ensure best value achieved from suppliers

• Respond to internal and external requests for information and assistance including providing information regarding applicable policies
• Prepare and processes electronic transfers and payments, prepares and performs check runs and reconciles accounts payable transactions

Qualifications and Experience:

• 3-5 years of experience in a purchase ledger accounting role, ideally gained in a distribution, logistics or manufacturing environment
• Knowledge of freight-forwarding, landed costs and Incoterms will be very helpful
• Some supervisory experience is desirable
• Part-qualified or studying for an accounting qualification (AAT, ACA, ACCA, or CIMA)
• Solid understanding of accounting principles and double-entry bookkeeping
• Proficient in Microsoft Excel (e.g., pivot tables, VLOOKUPs)
• Familiarity with accounting software (e.g., Epicor or SAP)
• Understanding of VAT and invoice processing
• Attention to detail and strong organizational skills
• Ability to meet deadlines and manage tasks
• Good communication skills for teamwork
• Flexible and proactive in problem-solving

The Company:

Integral Memory PLC is an established and fast-growing technology company founded in the UK over 30 years ago which has grown and evolved into a highly successful and financially independent international business with offices in London (Wembley), France, and Holland and a presence in Spain, Portugal, Italy, and Germany. We currently have around 120 staff across our offices.

Integral has two divisions:

MemoryDivision We sell a variety of memory for a wide range of uses and applications including Computers, Mobile Phones, Cameras, Servers, Drones, Gaming Memory, Dashcams, Military, and Industrial etc. Our customers include retailers, e-tailers, computer resellers, the NHS, education providers, top photographers, gamers, governments and more.

LED Lighting Division We sell a variety of lighting products for a wide range of uses and applications including for home, business, and industrial applications. Our customers include wholesalers, retailers, e-tailers, education and health systems, local governments, developers, and more.

Our award-winning products are sold by resellers in more than 50 countries worldwide and trusted by large corporate, government departments and educational institutions.

The company is currently undergoing an exciting digital transformation programme and has recently rolled out a new e-commerce platform across UK and Europe with further plans to expand to the US.

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