Clerk Typist 2 (AAA) - Assessment

Application Requirements

In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected.

BE SURE YOUR APPLICATION REFLECTS YOUR ENTIRE WORK HISTORY AS YOUR RESUME IS NOT REVIEWED TO QUALIFY YOU

Please answer any supplemental questions truthfully and completely. Use the employment history section of your application to substantiate your answers to supplemental questions.

Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the minimum requirements for this position. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application. Applicants who do not meet the minimum requirements will not be considered for the position.

Qualified, eligible applicants will move on to the next step, an Education and Experience Review, in which points will be assigned to each applicant's education and relevant work experience provided on their application.

We encourage all applicants to share a comprehensive, concise history of their education, certification, licensing, and employment on their employment application so that we are able to accurately assess their experience. Eligible candidates will be ranked on an Eligibility List based on their total score on the Education and Experience Review.

For questions regarding this posting, please contact County of Northampton Human Resources at dhsjobs@norcopa.gov or 610-829-6366.

Equal Employment Opportunities - It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.

Job Description

GENERAL PURPOSE
The Clerk Typist 2 - Area Agency on Aging (AAA) position performs a range of clerical duties that require knowledge of computer operations and processing of documents in a variety of functions.

SUPERVISION RECEIVED
This position reports directly to the Assessment Unit Supervisor.

SUPERVISION EXERCISED
This position is not responsible for the supervision of other employees.

ESSENTIAL DUTIES OF THE POSITION
Acts as back up: Answers Area Agency on Aging's multi-line telephone and either responds to inquiries, transfers calls to appropriate personnel or directs calls to appropriate resource. Retrieves and distributes overnight messages to appropriate staff.

Acts as back up: Opens, date stamps and records AAA mail and delivers to AAA Administrator division staff. Delivers inter-office mail to office staff. Processes all outgoing U.S. mail.

Performs data entry into SAMS and PIA Systems.

Completes OU transfer in PIA for other AAA's.

Completes Assessment Unit Desk Reviews in PIA System.

Checks fax folder and sends faxes via email to appropriate worker.

Types assignments (letters, memos, forms, reports, Guardianship petitions, etc.), from handwritten notes as well as any other additional typing as assigned. Proofreads all finished work for accuracy.

Assists with special projects.

Performs other related duties as assigned.

Acts as back up for: Takes daily meal counts from Senior Centers, records in log and faxes counts to caterer. Enters counts onto Excel spreadsheet for total meals.

Scans and links consumer's records.
Compiles packets for Case Managers containing all paperwork needed for Assessment, OPTIONS, CareGiver, Spanish Packets and Waiver.

Files Voter Registration Declination Forms in chronological order, performs monthly shredding when retention is no longer required.

Assists fiscal unit with monthly mailing of cost share invoices on a time available basis.

Schedules conference rooms as needed.

Prints labels for Unit/functions as needed, PA Medi, OPTIONS, Assessment, etc.

Ensures there are adequate supplies of any brochures, pamphlets, applications and/or forms the Care Managers may need. Orders/copies as needed.

Produces bulk mailings for CareGiver Support Program.

*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE - Completion of a high school, or general equivalency diploma; AND

Six months as a Clerk Typist 1 and educational development to the level of eighth grade; OR completion of a high school business curriculum which included at least one typing course; OR any combination of equivalent experience and training.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of English grammar, spelling, and punctuation at a level equivalent to that used in writing or adjusting written materials normally consisting of simple sentence structures, one and two syllable words, and punctuation marks for word, number, and sentence separation.

Knowledge of standard office procedures, practices, conduct, and actions necessary in maintaining harmonious working relationships.

Knowledge of the techniques applied in using the English dictionary.

Knowledge of the types, organization, and use of standard office files, logs, forms, and letter formats.

Knowledge of intermediate arithmetic which involves calculations similar to adding and subtracting common fractions, and multiplying and dividing by two or more digits, whole numbers, or decimal multipliers and divisors.

Skill in using a typewriter console at a minimum speed rate of 40 words per minute.

Ability to communicate appropriately with individuals by phone, face-to-face, email, and in correspondence.

Ability to communicate in English.

Ability to process documents using Microsoft software.

Ability to perform or willingness to learn the programs essential to maintain electronic files, contract tracking, purchase orders, correspond with outside entities.

Ability to read handwritten documents.

Ability to operate PC, printer, calculator, copier, scanner, postage meter, shredder and other office equipment.

Ability to read, write, speak, understand and communicate in English to perform the duties of this position.

TOOLS AND EQUIPMENT
Telephone, personal computer (including word processing and spreadsheet software), calculator, writing implements, fax machine, copy machine, and paper shredder.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to walk, sit, talk or hear.

The employee must occasionally lift and/or move up to twenty-five (25) pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is moderately quiet.

SELECTION GUIDELINES
Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)

DESIGNATION: CAREER SERVICE

PAY GRADE: PS-27

UNION STATUS: PSSU

Created January 2024

Location: Butztown, PA, US

Posted Date: 11/29/2024