Office Manager

After a busy and successful start to the year here at Long O Donnell, we are looking for a Office Manager to create, develop, and nurture a people culture across the business in line with our business needs.

The company:

Long O Donnell Associates is continually recognised as a world class consultant providing engineering, project and programme management and commercial solutions, to our clients within the energy, infrastructure and Governmental sectors.

Providing consistently high results time and time again, we are today supporting many major complex projects and programmes with our skills in commercial and contracts, design and engineering, project delivery and health, safety and environmental services.

Key Responsibilities (Office Manager):

• Dealing with the escalation of employee queries professionally and courteously over the phone, email and on a face-to-face basis.
• Dealing with escalation for line managers with HR queries as required.
• Developing, management and controlling employee and subcontractor T&Cs and variation letters as appropriate for UK and Irish employees /subcontractors.
• Oversight of the on-boarding / exit process of any new starter (Staff or Subcontractor).
• Oversight of the Roles and Responsibilities documents for each staff member and subcontractor.
• Oversight of the HR registers including training plans and holiday registers.
• Management and control of all personnel files.
• Control of all appraisal cycles.
• Control of all PPE requirements.
• Managing external HR services providers to always ensure legal compliance.
• Developing, managing, and organising training and development requirements Including develops newsletters/factsheets/activities for the agreed topics, distribute and monitor responses.

Key Responsibilities (IMS):

• Oversight of project briefing and weekly lookahead requirements and approvals
• Maintain and ensuring that the following are kept up to date and accurate.
• Framework Management Plan
• Contract Management Plan
• Monitoring and Measuring Dashboard
• Corrective and Preventative actions
• System Reviews and audits
• Communication and Consultation
• Legislation Plan
• IT Register
• Equipment Register
• Vehicle Register
• External audits
• Internal audits
• Maintain the System Findings Register to ensure it is up to date and accurate.

General Responsibilities:

• Successfully work as part of an integrated member of a multi-disciplined team
• Complete tasks in a timely manner to a high standard of quality
• Maintain accurate logs of personal CPD and provide evidence as required
• Support/train junior members of the team as required
• Complete accurate Lookaheads and submit them in a timely manner on a weekly basis
• Complete accurate Timesheets and submit them in a timely manner monthly
• GDPR compliance
• Preparing, leading, hosting, facilitating and participation at meetings as required
• Management of and provide cover as required.

What We Offer:

• Impressive Order Book:The successful candidate will have the opportunity to work on some of the UK and Irelands most exciting projects offering you stability as well as the chance to stretch your capabilities and realise career goals.
• Dynamic and Collaborative Work Environment: Be part of a motivated and supportive team that values creativity, collaboration, and innovation.
• Professional Development Opportunities: Access training resources, industry certifications, and mentorship programs to advance your skills.
• Cutting-Edge Tools and Technology: Work with industry-leading software, including Power BI and automation tools, to drive efficiency and enhance your workflow.
• Flexible Work Arrangements: We offer flexible working options to support work-life balance and allow you to perform at your best.
• Recognition and Growth Potential: Your contributions are valued, and there are clear pathways for advancement in a growing company where your work makes an impact.

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