HR & Payroll Administrator

Hybrid: 2 days in the office (wed/Thurs)

Fantastic opportunity for someone with some payroll experience to join a large company based in Reading. This role offers the opportunity to develop a career within a multidiscipline HR team. You will be responsible for the provision of an efficient, effective, and professional HR and payroll service across the company within agreed Service Level Agreements (SLAs). You will be involved in the general HR tasks and be expected to provide support to the planning and implementation of HR projects.

Duties of the HR & Payroll Assistant:

• Ensure all HR/payroll related data, including new starters, transfers, Leavers, Family Friendly Leave, absences Electric cars, Imports, Overpayments, PSP checking, and temporary input is accurately input in line with the payroll timetable.
• Act as the first point of contact for all HR and Payroll queries received via the HR Service portal, responding to or escalating queries as appropriate.
• Maintain accurate records for pension contributions, season ticket loans, and flexible benefits -to ensure these are paid over to the relevant organisations in a timely manner.
• Pension Auto Enrolment - prepare communication to be sent to employees that are enrolled to our pension scheme.
• Pension Funds Transfer - checking and transferring funds/refunds to relevant pension schemes monthly by the deadlines set by the pension providers.
• Process payroll reports, business reports and any ad hoc reports as required to inform business decisions.
• Actively contribute to the constant reviewing of current practices and processes to ensure continuous improvement and provide ad hoc administrative support to the wider HR team to support ongoing HR initiatives and projects.
• Liaison representative for all payroll related queries with company's' outsourced payroll provider (MHR) alongside and escalate any unresolved queries to the payroll manager within agreed SLA.
• Ensure all payroll data is checked, validated, and signed off during the payroll window prior to finalising the payroll each month.
• Responsible for the completion of external survey requirement (e.g. ONS) in accordance with GDPR principles.
• Provide support to and cover for the Payroll Manager.

The person:

• Good standard of education including a Grade C (or equivalent) in English and Maths
• Prior work experience within a payroll team or similar environment
• IT literacy and confidence working with different systems for various processes as well as different payroll systems.
• Proficiency in the use of MS Office software (Outlook, Word, Excel - vlookups in particular)
• Highly organised and planning skills - able to work on their own initiative.
• Able to work effectively under pressure to tight deadlines
• Ability to follow processes and procedures
• Able to maintain confidentiality and integrity at all times
• Have a flexible, adaptable approach and willingness to learn new skills
• Willing to obtain CIPD level 3 or equivalent CIPP qualification.

Benefits:

• Competitive salary
• Participation in annual discretionary Bonus Scheme
• 25 days holiday plus flexibility to buy or sell holiday.
• Flexible Bank holidays
• Pension scheme, matching contribution structure.
• Healthcare cash plan.
• Flexible Benefits Scheme to support you in and out of work, helping you look after you and your family covering Security & Protection, Health & Wellbeing, Lifestyle
• Life Assurance cover, four times basic salary.
• Rewards (offers High Street discounts and savings from retailers and services providers as well as offers available via phone)
• Employee Assistance Programme for you and your household.
• Access to a digital GP service.
• Paid volunteering day when participating in Company organised events.

If you would like to know more please call Sharon Tanner on 01189567064 or email me at

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