Manager, Special Events

Summary: The Prevent Cancer Foundation is seeking a Manager of Special Events who will work collaboratively with the Senior Director of Special Events and Major Gifts on all Foundation special events including the annual Gala. The Manager will also serve as a liaison to third parties who are interested in hosting a beneficiary campaign or event for the Foundation.

Responsibilities

1. Assist Senior Director of Special Events in coordinating all aspects of the Foundation’s special events including but not limited to managing timelines, guest lists and coordinating marketing content as well as creating progress reports for each event.

2. Manage all aspects of gala volunteer coordination, including but not limited to, staffing, recruitment, supervision, training and acknowledgement.

3. Manage the gala silent auction, including soliciting items, maintaining the master list, creating write ups, uploading items on the silent auction website and printing the silent auction catalogue and day of materials.

4. Serve as liaison to third parties interested in hosting a beneficiary campaign/event and steward ongoing beneficiary relationships.

5. Manage prospect development and procurement of new beneficiary event partners.

6. Create and maintain content on third party event microsites to ensure accurate information is reflected.

7. Coordinate Awesome Games Done Quick deliverables such as videos and support the Foundation’s presence at the event.

8. Manage event coordination/logistics for the Advocacy Workshop and other ad hoc advocacy events like hill days and industry roundtables.

9. Assist with the creation of event budgets.

10. Assist with the submission of sponsorship requests for events.

11. Assist Senior Director of Special Events with Major Gifts related tasks and ad hoc events.

12. Assist with the logistics and running of Board of Directors meetings under the director of the Chief Operating Officer.

Qualifications

o Bachelor’s degree preferred or equivalent combination of education and experience.

o Minimum of 5 years of experience in event management preferred

o Word, Excel, Outlook required, CRM software (Raiser’s Edge) preferred.

o Meticulous attention to detail and accuracy; excellent oral and written communication.

o Possess the ability to manage and prioritize multiple tasks simultaneously and problem solve quickly in a deadline driven environment.

o Experience working on large-scale events.

o Excellent interpersonal skills - ability to work well with staff, volunteers and other internal departments.

o Comfortable engaging with high-profile guests, speakers and participants in a professional manner.

TO APPLY

Only interested candidates who are seriously considering this role should send resume with a cover letter describing your interest and qualifications to jobs@preventcancer.org. Emails should include “Manager, Special Events” in the subject line.

REPORTS TO

This position will directly report to the Senior Director of Special Events and Major Gifts.

LOCATION

This is a hybrid opportunity with 3 days in the office. Work must be performed in the DMV area.

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and small carry parcels, packages and other items, to walk short distances. The employee may occasionally be required to lift and/or move up to 50 Ibs.