Administrative Assistant

ABOUT CHABERTON

Founded in 2020 and headquartered in the greater Washington, D.C., area, Chaberton Energy is a public benefit corporation focused on developing sustainable infrastructure and renewable energy projects. We focus on developing small to mid-sized solar power facilities (<10 MW) both for our own portfolio and on behalf of third parties. Chaberton has more than 140 solar projects under site control and a growing development pipeline of 1.5 gigawatts of opportunities under assessment or negotiation. Our work ranges from site conception to full operations, emphasizing distributed energy, community solar, and commercial and industrial initiatives.

We deeply value the communities we serve, including employees, landowners, neighbors, customers, regulatory agencies, development partners, investors, and partners. Rooted in creativity, excellence, and humanity, our team is dedicated to creating sustainable and renewable energy solutions. These projects not only support the transition to clean energy and reduce pollution but also economically benefit residents and businesses, leading the way in the energy transition.

We are looking for an exceptional individual to join our growing team. Grow with us! We are excited about the trajectory of the company and look forward to welcoming someone who shares our enthusiasm and enjoys a challenging but rewarding work opportunity!

ROLE OVERVIEW:

We are looking for an exceptional administrative assistant to join our growing team and provide. The ideal candidate would bring an entrepreneurial, people-centric approach tempered by exceptional attention to detail and become a key nexus of operations and people engagement for the entire team.

KEY RESPONSIBILITIES:

Operations Support:

• Perform project-specific research to support the operations team, including preparing summary analyses of findings.
• Prepare and send applications, forms, and other documentation associated with project development.
• File, audit, and maintain (largely electronic) project documents.
• Perform data organization and data entry as needed.
• Assist with reviewing and revision of public facing presentations or promotional materials.
• Assist with employee events or engagement coordination.

Office Maintenance:

• Monitor office supplies and refreshments inventory, placing orders as necessary.
• Organize incoming/outgoing Mail & Packages (USPS, FedEx, UPS, etc.).
• Prepare and maintain the office space to support team needs and present an inviting, professional workspace.

HR Support:

• Assist with early hiring process logistics to organize internal recruitment efforts.
• Research and provide HR support to ensure ongoing HR compliance with team growth.
• Benchmark benefits and support benefits expansion strategy and efforts for team members.
• Utilize professionalism and discretion in maintaining confidentiality of employee information.

Administrative & Logistics Support:

• Assist with inter-team logistics and coordination as needed.
• Work independently, with our cross-functional teams, and with external parties including but not limited to landowners, public agencies, equipment vendors, contractors, etc.
• Provide other administrative support as assigned, including scheduling group meetings, maintaining calendars, doing research, and preparing reports.

IT Support:

• Provide IT support and for office hardware & software (laptops, printers, phone, wi-fi/router, conference room camera & software, website, etc.).
• Assist in resolving IT issues across the team.
• Support elevating security protocols.

REQUIRED QUALIFICATIONS:

• At least 1 year of full-time, office administrative support experience
• Associate Degree (Business, HR, Communications, Psychology, Data Management, or IT preferred)
• Exceptional attention to detail
• Dependable and self-starter attitude
• Excellent communication and interpersonal skills
• Resourceful, curious, and proactive problem-solving attitude
• Ability to collaborate with multiple disciplines including sales, engineering, finance, HR, and external stakeholders
• Strong work ethic and desire to accomplish assigned tasks in a timely manner to meet/exceed milestones.

PREFERRED QUALIFICATIONS:

• 2+ years of full-time office administrative support experience in Business, HR, IT, or related field
• Bachelor’s Degree (Business, HR, Communications, Psychology, Data Management, or IT preferred)
• Experience in either human resources or project management support
• Experience implementing or improving project management or office/administrative processes

COMPENSATION & BENEFITS:

• Compensation commensurate experience.
• Recruiting Hourly Range: $20.00 - $26.00 per hour, targeting 40 hours/week
• Target Annual Bonus: 10% (may be more or less depending on the mix of individual and company performance as compared to established goals)
• Chaberton Energy Benefits List: https://www.chaberton.com/careers/

LOCATION:

Located at our Rockville, MD office, 5 days per week