Project Accountant

Pappageorge Haymes Partners (https://www.pappageorgehaymes.com/) (PH) is seeking a detail-oriented, organized, and proactive Project Accountant to join our team. In this role, you will lead the billing process, work closely with Project Managers, and ensure invoicing is accurate and completed on time.

Job Responsibilities:

Establish priorities, work independently, and progress toward objectives with minimal oversight

Coordinate with Principals-in-Charge and Project Managers on invoicing, change orders, contract modifications, approvals, and additional services

Independently manage and execute monthly billing tasks processed, ensuring all monthly invoicing deadlines are met

Review preliminary invoices for appropriate labor, expense charges, billing rates, and fee maximums; implement necessary adjustments and reclassifications

Generate Additional Service Authorization (ASA) forms as required

Set up projects based on project type:

Hourly and Hourly to a Maximum

Phase Fixed Fee (PFF)

Prepare budget worksheets from proposals and integrate them into Vision.

Review timesheets in Deltek for accuracy

Ensure alignment between contract documents and billing guidelines, coordinating with the Director of Marketing and Business Development to verify billing rates

Provide reports to the Founding Partner

Address client and contractor inquiries related to accounting records

General maintenance of Deltek Vision

Experience:

3+ years of relevant experience

Within an architecture, interior design, engineering, construction or other professional service firms (preferred)

1+ years Deltek experience (preferred)

Proficient in MS Office, including Word and Excel

Analytical and reporting skills

Ability to prioritize and manage conflicting deadlines

Understanding of project accounting policies and procedures

Familiarity with professional services

Self-motivated and detail-oriented

Ability to work independently

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