Administrative Coordinator

Solid Ground believes poverty is solvable. Our communities are stronger when we support stability and break down the barriers to overcoming poverty. Solid Ground does both. We combine direct services with advocacy to meet basic needs, nurture success, and spread change. Through our programs, people gain stability and build skills that equip them to move forward in their lives. Through advocacy, we work toward ending racism and other oppressions embedded in our institutions, policies, and culture that hold people back from succeeding. We bring the voices of people experiencing poverty into the political process, furthering social justice and supporting our entire community to reach its potential.

Demonstrate the initiative to learn and enhance skills that promote anti-racism, cultural competency and an understanding of oppression and its impact.
Participate in intentional learning efforts, including events relating to understanding and dismantling institutional racism and building cultural competency.

Job Summary

Broadview is a 24-hour facility providing emergency shelter (10 units), transitional housing (21 units) and support services to women, children, and youth whose lives have been disrupted by family violence, substance abuse, inadequate medical and mental health care, long periods of family separation, child abuse and neglect and poverty. Support services include on site crisis intervention, case management and advocacy-based counseling, legal advocacy, information and referral, and long-term stabilization services.

The Administrative Coordinator is responsible for the overall fiscal, contractual and administrative operations of the program and provides assistance to the Program Director.

*Essential Responsibilities, Duties and Tasks *

Grants & Contracts: Provides input during budget preparation and prepares statistical outcome information for all contracts and private grant applications and collaborates with the Director, Program Managers, Resource Development and Contract Monitors in preparing and submitting applications. Assist with routing contracts and keeping track of up to 16 government contracts and numerous private grants that operate on three different fiscal calendars. Works with program management to prepare, submit and track contract amendments. Compile client service and demographic information from Excel database to prepare and submit all monthly, quarterly, semi-annual, and annual reports. Monitor outcomes to ensure they are in compliance with contracts and prepare monthly reports for Program Managers. Participates in meetings with the Program Director and finance department to provide input in developing separate shelter, transitional and building operations annual budgets.

Budgets & Finance: Prepares check requests and petty cash expenditures for the shelter, transitional and building operations programs for contracts totaling over 1.6 million dollars. Monitors program expenses, to ensure they are in compliance with contract requirements, and prepare monthly updates for Program Director and Managers. Creates and maintains program fee and savings account tracking spreadsheets for all transitional clients, verifies monthly payments to post to individual accounts, and submits to finance. Prepare monthly report with information from Case Managers and Housing Supervisor. Track all Children's Program and Maintenance Department expenses and submit monthly spending reports to Program Director and department Managers. Disperse and track all client assistance vouchers distributed from the safe such as bus tickets, grocery, gas, and gift cards for various retailers. Supervise the agency reduced fare bus ticket program.

Data Tracking: Create and maintain annual Excel database for shelter and transitional programs and