Admin Assistant Temp to Job Num: 56325

Admin Assistant Temp to Perm-56325 Job Num: 56325
Administrative/Clerical

Job Description

Position Title: Administrative Assistant

Industry: Trading

Department: Business Department

Status: Temp, Full time (35h/week)

Reports To: Manager

Location: Schaumburg, IL(1-2 days a week), Elk Grove Village, IL(3-4 days a week)

Working hours: 9am to 5pm

Pay: $22/hour plus overtime

Position Summary

Responsible for general logistics and import/export shipments including shipment issues and custom concerns.

Role Priorities

• Professional communication via phone, e-mail, teams and mail.
• Arrange and coordinate import and export shipments with supplier and freight forwarder
• Maintain Logistic spread sheet daily
• Update and advise any new or revised booking details to customer (Tokyo office)
• Check the shipping documents, prepare voucher and issue invoice to customer (Tokyo office)
• Prepare voucher and arrange payment by company internal system to supplier
• Check and confirm pricing and unshipped information on the contracts with supplier
• Update USDA information and shipment status weekly
• Arrange FedEx shipment for sample products to supplier or Tokyo office
• Provide commodity pricing information to Tokyo office
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Confirm daily futures business transactions with brokers and suppliers. Balance brokerage statements daily and arrange payment/receipt of Futures Margin money. Check futures positions and advise cut off dates, position alerts and market related requirements to Tokyo Office.

Performance Requirements

• Review and enter data
• Attention to detail
• Excellent communication skills
• Excellent verbal and written skills
• Cross-reference data accurately
• Excellent organizational skills
• Works well independently and with a team
• Specific Skill

Preferred Skills, Experience and Educational Requirements

Minimum Experience:

• Review and enter data
• Attention to detail
• Excellent communication skills
• Excellent verbal and written skills
• Cross-reference data accurately
• Excellent organizational skills
• Works well independently and with a team

Preferred Skills and Experience

• Bachelor's Degree and at least 1 year of administrative experience are required
• Build and maintain relationships with customers, vendors and in the office
• Knowledge of importing and exporting terminology
• Customer Service: past experience and/or demonstrated appreciation and understanding of the importance of customer care as a function of the business

To apply, please email resume to yhirano@pasona.com

Job Details

City: Schaumburg
State: IL
Job Type: Temporary Job
Pay Rate: 22.00
Languages: English
Hours of Operation: 9am to 5pm with 1 hours unpaid lunch
Benefits:

Contact Information

Job Owner: Yu Hirano
Job Owner Email : yhirano@pasona.com

Location: Schaumburg, IL, US

Posted Date: 11/28/2024