Executive Director of Facilities

Position Type:
Administration - Non-Certified/Director

Date Posted:
9/10/2024

Location:
Plant Operations Department

Date Available:
As soon as possible

Closing Date:
Until Filled
Position / Title: EXECUTIVE DIRECTOR OF FACILITIES

Bargaining Unit: ADM

Department/Location: PLANT OPERATIONS

Calendar Days: 260

Reports To: EXECUTIVE DIRECTOR OF FACILITIES

JD Revision Date: 09/03/2024

Supervises: ASSISTANT DIRECTOR OF PLANT OPERATIONS, COORDINATORS OF CUSTODIAL, GROUNDS, MAINTENANCE, FINANCIAL OPERATIONS, CONSTRUCTION, AND LOGISTICTS

POSITION GOAL(S):
The Executive Director of Facilities will ensure the effective management, maintenance, and enhancement of all district facilities, including custodial, maintenance, grounds, logistics, and construction. The primary goal is to provide safe, efficient, and well-maintained environments that support student learning and staff productivity across the district's schools and buildings. This includes overseeing the successful execution of capital improvement projects, implementing sustainable practices, ensuring compliance with all safety and regulatory standards, and fostering collaboration with district leadership to align facility operations with the district's long-term strategic goals. The Executive Director will also manage resources efficiently, ensuring that all facilities are operated within budgetary constraints while meeting the diverse needs of students, staff, and the community.

JOB DUTIES / ACCOUNTABILITIES:

1. Manage all aspects of operations, maintenance, custodial, grounds and night custodial for the 55+ facility District
2. Administer all aspects of school district facilities operations: a. Facility cleaning and maintenance b. Facility renovation and construction c. Employee safety d. School safety and security
3. Work closely with local ROE for construction permitting with the architect of record
4. In partnership with the ROE, execute annual Health Life Safety visits and provide maintenance for the 10-year Health Life Safety Plan.
5. Ensure the District complies with all rules and regulations
6. Participate in all safety drills and support the emergency response teams in crisis situations as needed
7. Optimize site inspection expectations with custodial, maintenance, and grounds personnel while creating a positive, valued team culture
8. Coordinate with District staff regarding facility use for before, after, and summer academic and athletic programming including liability and risk mitigation
9. Serve as the District/Park District liaison for playground replacement as well as before/after school shared athletic/swimming facility and all before/after school, intercession, and summer school programs housed in District facilities
10. Establish standards and long-term priority programs for maintenance and the modernization of building and grounds
11. Establish and maintain construction standards as well as communicate these standards to architects, consultants, and engineers
12. Coordinate and serve as liaison with architects, consultants, contractors, and engineers in conjunction with district maintenance and construction projects
13. Prepare reports to the Board of Education as requested a. Reports may include, but are not limited to construction status reports, school safety, and environmental status reports
14. Ensure hazardous materials are properly stored and disposed of
15. Establish and maintain a safe and effective work environment, including selection and evaluation of employees and training programs
16. Oversee the supervision, development, and appraisal of all department staff.
17. Oversite of departmental budgets
18. Monitor budgets and costs associated with custodial and maintenance operations
19. Develop, implement and maintain the District 5-year capital project plan.
20. Develop, implement and maintain the District 5-year preventative maintenance plan.
21. Develop and implement long-term strategies for warehouse and logistics operations, ensuring alignment with organizational goals. This includes optimizing supply chain processes, forecasting operational needs, and setting performance benchmarks for inventory and deliveries by the warehouse team.
22. Provide leadership and direction to the Logistics Coordinator, ensuring that daily warehouse operations, including inventory management, order fulfillment, and distribution, are efficient and meet the needs of the district
23. Identify opportunities to enhance operational efficiency by implementing new technologies, automation, or process improvements. Lead initiatives to streamline workflows, reduce costs, and improve overall performance across warehouse and logistics functions.
24. Maintain a current knowledge of the field through attendance at professional conference, readings, and membership in professional organizations
25. Directs the plant operations department according to the policies and procedures of the school district, the state, and federal regulations.
26. Ensures that all district facilities are in compliance with local, county and state mandates.
27. Directs the energy conservation program.
28. Directs purchases of contract services and the services of professional consultants.
29. Provides administrative and technical direction and supervision to department staff to meet the District needs in support of the Strategic Plan.
30. Provides administrative support and technical direction to support the safety and security operations district wide.
31. Participates in the collective bargaining process and grievance hearings as directed by the Deputy Superintendents and/or the legal office.
32. Maintain all permanent records, reports, and other paperwork as needed
33. Respond 24 hours a day to emergency situations as directed or required
34. Attends District, Board, and other meetings as required
35. Other responsibilities as assigned by the Deputy Superintendent of Operations

EXPERIENCE / KNOWLEDGE:

1. Minimum of five years' experience in school facilities management or equivalent experience in a related field.
2. Evidence of successful experience in supervising large groups of personnel and/or personnel at multiple locations via front line supervisors
3. Substantial background in engineering, building construction management, facility management, and personnel management.
4. A thorough knowledge of mechanical and electrical building systems, and computer-based energy management systems.
5. Ability to communicate effectively and work with contacts at all levels of the organization, including the board of education.
6. Ability to communicate effectively and work with contacts outside of the District, including contractual service companies, consultants, manufacturers of products used within the District buildings and federal and state agencies.
7. Experience with the Illinois School Code, life safety procedures and mandates from the Illinois State Board of Education.

EDUCATION:
Bachelor's degree in engineering, business, administration or architectural engineering (or related fields) required.
AFE Certified Professional Maintenance Manager (CPMM) strongly preferred
AFE Certified Plant Engineer (CPE) preferred
Master's degree in engineering, business, administration or architectural engineering (or related fields) preferred.

PHYSICAL DEMANDS:
Ability to work in a fast paced and stressful environment.

TERMS OF EMPLOYMENT:
This is a 12-month position.
Salary and benefits as established by the Board of Education.
The full salary range for this position is $132,264 to $198,409. It is our typical practice to hire in between the minimum and midpoint ($165,343).

Location: North Suburban, IL, US

Posted Date: 11/28/2024