Office Manager

Office Manager

Location: Norwich NR7 8DN

Salary: Pro rata; £20,843 - £23,014 per annum

The House Farm Primary School is dedicated to providing First Class education. They are part of a tight knit community and have a fantastic partnership with parents.

The House Farm Primary School is a member of the Education Trust.

The Role

A rare and fantastic opportunity has arisen for a new Office Manager to join their team at The House Farm Primary School

The Office Manager is responsible to the Headteacher. The post-holder is required to maintain financial systems and process transactions. The successful candidate will provide a high standard of secretarial, IT and administrative services for the school's Headteacher, teachers and pupils and work flexibly to ensure that duties are carried out efficiently and effectively.

Key Responsibilities

• As required, to assist with the courteous reception of visitors and the receipt of phone calls to staff in the school;
• To undertake word processing duties, both of a general nature as may be required to meet the needs of the school, and in respect of general support to the teachers;
• Action and respond to all parent communications accurately and in a timely manner;
• Create and maintain pupil and staff profiles on MIS, completing all on roll and off roll processes;
• Draft and send weekly communications to parents such as letters and updates;
• Collation of information for the school newsletter;
• Update and manage the school website, ensuring compliance;
• Monitor and maintain schools MIS (Pupil Asset), ensuring compliance and completing census returns;
• Manage the schools Breakfast and After School Club booking and payment system (WisePay), running weekly reports of attendance;
• Manage the room hire / lettings contracts including invoicing and updating lettings calendar;
• Record staff absence and overtime;
• Check and file Single Central Records;
• Manage the schools diary;
• Assist caretaker in facilitating external contracts, mandatory site visits and general maintenance. Seeing the process through to completion;
• Line manage the schools caretaker and MSA team;
• Attend and minute meetings as required;
• Assist HR with recruiting and on-boarding of new members of staff;
• Assist Headteacher with enrolling process for new pupils including all administration for this;
• Maintain an inventory of assets so that the acquisition and disposal of assets is accounted for;
• Provide, as directed, administrative support appropriate to the needs of the school and when required in the school office;
• Administer first aid when required, administer medication and monitor and replenish first aid stock;
• School trips and clubs liaise with external providers, set up and market clubs and trips including any necessary administration and invoicing;
• Assist in monitoring and actioning the schools GDPR requirements;
• Prepare all paperwork required for behaviour including in line with expectations for fixed and permanent exclusions;
• Take weekly hard drive back up.

Skills and Qualifications

The personal competencies expected of all school Support Staff are:

• The ability to communicate clearly and tactfully using appropriate methods and an awareness of the impact of your own communication on others;
• Able to maintain positive relationships with all and able to work as an effective and flexible part of a team; willing to change methods of work and routines to benefit the team;
• Willingness to accept responsibility for your own actions; the ability to prioritise effectively, meet deadlines and accept challenges.

The professional competencies expected of the Office Manager are:

• Outstanding secretarial skills and command of written English;
• Outstanding interpersonal skills; the ability to communicate effectively with a variety of people and to assess and diffuse confrontational situations where necessary;
• Tact, discretion and the ability to keep confidence;
• The ability to work as a key member of a collaborative team;
• The capacity to remain calm and to cope with the unexpected;
• A commitment to high standards, including personal presentation and punctuality and a willingness to be flexible in order to meet the needs of the post;
• Ability to lead and inspire others

The qualifications and previous experience required for an Office Manager are:

• NVQ Level 2, equivalent qualification, or experience in relevant discipline;
• Good numeracy and literacy skills
• Experience in general or secretarial administrative work;
• ICT literate with good keyboard skills;

To Apply

If you feel you are a suitable candidate and would like to work for this reputable Education Trust, please click apply to be redirected to their website to complete your application.

ADZN1_UKTJ