Finance and Operations Assistant

SUMMARY

An opportunity has arisen to join the company as a finance and operations assistant. Reporting to the Finance Manager the role will encompass all aspects of the finance function as well as assisting in the production and operational side of the business.

Salary circa £30k

RESPONSIBILITIES

Finance

· To ensure the timely and accurate posting of invoices

· Generating customer invoices and account statements

· Maintaining the billing system

· Monthly customer and vendor account reconciliations

· Responsibility for maintaining up to date customer and vendor accounts on SAP

· Follow up of invoice authorisation and approvals

· To create payments as and when required (bi-weekly basis and ad hoc for urgent payments)

· Communicating with external suppliers and customers and departments within the company

· Credit control duties including liaising with customers by both email and telephone to obtain timely receipt of all sums due to the group

· Ownership and reconciliation of all group cash and credit card payments to daily sales in SAP/Retail Pro

· Provision of information for capture of accruals, prepayments and receivables

· Bank reconciliations and daily cash reporting

· To ensure that all paperwork is accurate and filed appropriately within the archiving system

· Investigating and resolving any irregularities or enquiries

· Payment and reconciliation of corporate credit cards and employee expense claims

· Processing CEO Expenses

· Assisting in general financial management and analysis

· Assisting the Finance Manager in any ad-hoc projects

· Cross-departmental support

Operations

· Full involvement in annual/half year stock take audit

· Creating of Skus / Article Descriptions / uploading images in SAP

· Raising POs

· Annual Price /Margin Reviews and Price Book updates

· Assisting with Logistics processes

· Emission tracking for Environmental Reporting & Participation in Green Team

PERSON SPECIFICATION

Experience Required

· Previous experience of entering invoices

· Good experience of SAP

· Excellent understanding of Excel

· Good AP and AR reconciliation skills

· Knowledge of basic accounting and cost allocation principles, accounting procedures and processes

Particular Aptitudes/Skills Required

· Strong communication skills and ability to manage relationships internally and externally

· Keen eye for detail

· Can do attitude