Office Coordinator

Primary Responsibilities and Duties:

Management of Office inbox responding in a timely manner

POC for local community issues & liaison with leaseholder

POC for site related concerns and feedback

Booking visitors onto site including subcontractors and partners

Support coordination of VIP visits & event planning

Support change activities between company and the leaseholder

Contribute to wider company targets such as sustainability

Meeting bookings (bookings, hospitality and setup including testing IT equipment)

Manage stationary requirements including printer consumables

Management of confidential & electrical waste

Management of IT equipment and company assets

Site communications

Occasional PA responsibilities (meeting prep, virtual conferencing set up, minute taking, action tracking, diary management, expenses, travel arrangements)

POC for Digital, Marketing, H&S and Environment

Essential Competencies:

Previous experience in an Office Coordinator or Administrative role.

Excellent written and verbal communication skills.

Proficient knowledge of office-based IT tools such as Microsoft Office and Google Suite.

Ability to communicate effectively and deal confidently with a range of people in the course of daily work and to take decisions without reference where appropriate.

Highly organised and able to prioritise and multi-task

Proactive and confident.