Maintenance Manager

Join Our Team at the Omaha Housing Authority!

Are you passionate about making a real difference in the community? Do you thrive in a collaborative and supportive environment? The Omaha Housing Authority (OHA) is looking for a dynamic Maintenance Manager to lead and inspire our team, manage maintenance on our properties, and help us fulfill our mission of providing safe and affordable housing.

About Us

Founded in 1935, the Omaha Housing Authority is a nonprofit government agency committed to enhancing the quality of life for low and moderate-income individuals. With over 2,700 public housing units and up to 4,300 Housing Choice (Section 8) Vouchers, we work diligently to ensure our residents have access to safe, sanitary, and affordable housing.

Our Core Values

• Teamwork: We work together to achieve our goals.
• Welcoming: We create a supportive and inclusive environment.
• Actively Listen: We focus, clarify, and communicate next steps.
• We Build Trust: We do what we say we will do and assume good intent.
• Diverse, Inclusive & Equitable: We embrace all identities and backgrounds.
• De-Escalation: We manage conflicts calmly and effectively.
• Exceptional: We strive for excellence in all we do.
• Self-Care: We believe in the well-being of our team and ourselves.
• Share Power: We empower each other and our community.

Why Work with Us?

We offer a comprehensive benefits package that includes:

• 17 paid holidays, including your birthday, a floating holiday, and a self-care day
• 12 days of vacation and 12 days of sick leave per year
• Medical, dental, and vision benefits start the 1st of the month following date of hire
• Life Insurance, Health & Dependent Care FSA, Allstate Voluntary Insurance, and Pet Insurance
• 401(a) retirement plan with a 5.5% match and 457 compensation plan

Salary Range

$49,985 - $72,480 (+ up to $6,000 in bonuses)

Job Function

The Maintenance Manager coordinates the installation, maintenance and repair work in buildings. Primary duties include manage a team of workers, regularly inspecting sites, executing work, maintaining equipment and assigning workers to various projects. The Maintenance Managers also oversees maintenance procedures, tracking expenses, and reporting. Also required is performing ordinary and difficult maintenance repairs to interior and exterior of structures, equipment and mechanical systems.

This position provides supervision and training to assigned maintenance staff. Maintenance Managers are responsible to ensure vacant unit turn-around process meets goals set.

Essential Functions

• Employ, supervise and train staff. Ensure staff are trained on preventative maintenance, UPCS inspection requirements and REAC protocols. Provide coaching, complete appraisals and disciplinary action when necessary.
• Responsible for creating and managing staff schedules, including creating monthly pest control schedules.
• Ensure regular communication with all staff through means of regular staff and individual meetings.
• Coordinate daily cleaning, painting, maintenance and pest control activities, including creating and assigning work orders as needed.
• Oversee all repairs and ensure that work is completed on time and to standards, including ensuring work orders are properly generated, assigned, documented and closed out.
• Responsible for ensuring that the zone meets the benchmarks set for emergency/non-emergency work orders.
• Ensure all department workers adhere to the safety policies and procedures.
• Assist in the procurement of outside contractors when necessary and help establish general guidelines for the scope of work.
• Monitor contractors to ensure work is acceptable.
• Maintain all inventory and equipment and ensure proper storage.
• Oversee equipment stock and place orders for new supplies when necessary. Responsible to create/approve purchase orders, ensure goods are received and invoices/receipts are appropriately documented.
• Track expenses and oversee the budget for maintenance, including monthly reporting and assisting in annual budget development.
• Must be familiar with Uniform Physical Conditions Standards and ensure property is maintained in accordance with those standards.
• Inspect vacated apartments, complete make-ready list, and update the property manager of status. Ensure that benchmarks for turn-around time are met.
• Inspect sites and units regularly to identify problems and necessary maintenance.
• Conduct preventative maintenance and safety inspections.
• Responsible for ensuring that the properties meet or exceed REAC benchmark.
• Conduct follow-ups on all maintenance and repair work.
• Establish strategies to meet workload demands on time.
• Implement maintenance procedures and make recommendations for changes in policies and procedures in response to changing conditions, requirements, regulations or technology
• Document in daily vacancy logs and monthly outcomes report
• Maintain frequent contact with property management office. Daily contact with residents.
• Maintain vehicle log when OHA vehicle is used. Monitor maintenance and repair of vehicles assigned to the zone.
• Operate all vehicles, tools, lawn care equipment and machinery safely and in accordance with policies and applicable OSHA standards.
• Perform both maintenance and utility duties to include the completion of work orders and vacancy turns as needed.

Additional Responsibilities

• Will assist with special projects.
• Will work weekends, evening hours or shift work as needed.
• Will be required to respond to emergency calls on a rotation basis.
• Other duties as assigned.

Qualifications

• High school diploma (or equivalent). Bachelor's degree in Business Administration, Facility Management or similar field preferred. Skilled-trade journeyman status from accredited building trades program also considered.
• A minimum of 5 years' experience in maintenance is required. 2 years of experience as a Maintenance Supervisor is preferred. Experience in apartment or facility maintenance desired. Experience in public housing maintenance is a bonus.
• Good understanding of the technical features of plumbing, carpentry, and electrical systems. Strong knowledge facilities machines and equipment. Solid understanding of health and safety regulations and practices.
• Excellent organizational and leadership abilities. Exceptional communication and interpersonal skills. Strong decision-making and problem-solving skills.
• Must possess and maintain a valid motor vehicle license and have a good driving record. Must be insurable under the OHA Auto Insurance Policy.
• Ability to establish and maintain effective working relationships with co-workers, consultants, contractors, HUD, local, state, federal officials; ability to communicate with people from a broad range of socio-economic backgrounds.
• Computer skills and experience MS Office and related communication tools.
• Employee must successfully complete any and all required training for the position. Must successfully complete OHA sponsored maintenance management certification courses.

Working Conditions

• Significant exposure to weather conditions (heat, cold, rain, snow, ice) when working in the development units, high-rise buildings and scattered site housing. Depending on the assigned division, incumbents may encounter angry, obnoxious, and rude individuals.
• Work may be performed from high ladders and/or scaffolding or in confined areas.

Abilities

• The employee routinely works from an upright standing position. The employee must regularly lift and/or move up to 50 pounds, frequently lift and/or move up to 100 pounds, and occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Requires the ability to withstand physical activity including; bending, twisting, climbing, reaching, flexibility, mobility and standing for extended periods of time.
• The noise level in the work environment is usually moderate.

Equipment Operation

(Any one position may not use all of the tools and equipment listed nor do the listed examples comprise all of the tools and equipment that may be used in positions allocated to this classification)

• Computer
• Telephone
• Copier
• Calculator
• Facsimile Machine
• Specialized Equipment
• Ladders
• Scaffolds

OHA is Committed to Equal Opportunity

Omaha Housing Authority is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristics protected by federal, state or local laws. Omaha Housing Authority is actively seeking diverse candidates and affirming of all identities.

Location: Omaha, NE, US

Posted Date: 11/25/2024