Assistant School Business Manager

Assistant School Business Manager | Secondary School | Waltham Forest

Q - Are you a graduate with aspirations to work in a school across finance departments?

Q - Or are you an experienced school finance assistant looking for a step up?

If so, EdEx may have a rare opportunity to join a forward-thinking, inclusive and exceptionally welcoming secondary school as an Assistant School Business Manager in Waltham Forest (East London).

This is perfect for someone who has worked in finance related roles, but wants a career change into a school setting, or an experienced School Finance Assistant looking for a step up, or a graduate with a hard-working and organised personality willing to get stuck in from day one.

The salary for this post is £32,000 - £37,400 experience dependant. This is a permanent position directly employed via the school, ideally starting ASAP but room for negotiation with start dates if needs be! You will work Monday - Friday school hours.

What will you do as an Assistant School Business Manager?

Your role will be split into various sections, the below is not an exhaustive list. As you can imagine working in a school is ever changing, fast paced and requires you to be flexible and to think on your feet.

• Assist the School Business Director to establish and monitor internal financial procedures which comply with all statutory requirements and be responsible for submitting accounts to relevant outside agencies, as required.
• Advise all staff on correct financial procedures through the delivery of in-house training on resource management.
• Ensure best value in the acquisition of all services and resources through effective procurement.
• Prepare information for statistical and other returns, as required by the SBD, SLT and Governors.
• Assist the SBD with the administration of bank accounts and charge cards
• Manage the maintenance of all financial accounts and ensure the provision of regular reports to all budget holders.
• Manage the day-to-day ordering, processing and payment of all goods and services.
• Assist in planning and managing cash flow.
• Assist the SBD in maintaining records to meet legal and tax requirements.
• Manage the collection of all types of payment from parents, keeping accurate records, including school meals.
• Support teachers to cost school trips ensuring the trip expenses are financially feasible.
• Assist the SBD to ensure school contracts register are kept updated, all contracts are regularly reviewed for best value.
• Manage all aspects of the 'School Fund' effectively, in accordance with the above guidelines.
• Responsible for all payroll and pensions administration and data entry, including timesheet entry.
• Monthly processing of payroll journals into the finance system and balance sheet reconciliations.
• Liaising with the HR department regarding new starters, leavers, staff leave, remuneration and conditions of service.

SCHOOL DETAILS:

• Secondary School in Waltham Forest (East London)
• 11-18 aged students - over 1000 pupils on roll
• Recently graded good in 2023 by Ofsted - with praise for pupil behaviour, staff welfare and staff development
• Plenty of training, development and progression opportunities!
• Values - Integrity, Respect, Equity
• Leading Headteacher - widely respected across the borough!
• Strong, reliable and open-minded Senior Leadership Team - will really look after you!

PERSON DETAILS:

There are some essential requirements to this role:

• You must be exceptionally organised - the role is fast paced and ever changing, you must be flexible and ready to juggle multiple tasks
• You must be able to prioritise key tasks - being able to drop one task and pick up another, schools' are busy places!
• You must be able to structure your days, timetable and workload - you will be supported and trained by the School Business Director (She's lovely!), but autonomy in the future will be expected
• Experience with Admin or Finance (or both!) - in a school setting or outside of is perfectly fine, but having experience with either is essential
• A "Can-Do" attitude, with a "smiley" persona - the existing team are the same and they want someone to be ready to embed into the team!
• Any school-based experience would be a fantastic addition to your experience, but isn't essential
• Ideally a graduate in a relevant subject i.e. Business Management, Finance, Accounting, HR etc - but again this isn't a be all end all

Full details on the school, role and any questions can be given by James at EdEx. So, if you feel like this could be the role for you to flourish and grow at for years to come, then apply today with your latest CV and if you're feeling bold, a covering letter as to why you're a great fit.

James at EdEx will be in touch via email initially (or WhatsApp) if you are shortlisted for the role. Typically, James will respond to shortlisted applicants within 24 hours of your submission.

Apply for this Assistant School Business Manager vacancy today! Interviews will be taking place over the next couple of weeks.

Assistant School Business Manager | Secondary School | Waltham Forest