PA / Project support (30833)

Role - PA / Project Support
Location - London
Pay Rate / Salary - £27,205
Hours - Full time , Hybrid working available.
Closing Date - 22nd November

About the role
Accountability's

• Provide a professional, accurate and reliable PA and administration support service - along with Admin assistant to the extended business unit as required.


• To work with / manage team assistants to ensure a professional and efficient admin support team for the engineering and quality departments


• Diary and itinerary management, preparation of weekly meeting packs.


• Updating and ensuring all contract lists are current


• Document management/organisation and filing


• Record and produce minutes for key business meetings


• Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio


• Maintain data / records so that information is readily available and easily accessible


• Provide office services such as reprographics, binding etc


• Arrange meetings and coordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required


• Maintain confidentiality of all information


• Keep in touch with the team member when they are out of the office and report issues / take actions for response


• Respond to phone / email enquiries to / from wide range of external parties etc.


• Prepare letters, documents ensure reports are well presented


• Keep up to date training / inductions logs on all team members and liaise with HR


• Managing the on boarding process for new starters into the team, ordering equipment and obtaining system success as required.

Knowledge, Skills Qualifications & Experience

• Good organisational skills (flexible / Organised / methodical)


• Ability to work independently and be proactive


• Excellent communication / interpersonal skills, notably with various levels of the organisation and externally


• The ability to work as an integral part of a team contributing to team success, communications and positive working environment


• Flexible approach with the ability to multitask and work on own initiative


• Previous team support experience


• Discretion - confidentiality when dealing with sensitive information


• Attention to detail


• General administrative / secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)


• Use of outlook or similar dairy/email application. Microsoft office - word, excel and power point.


• Working knowledge of SAP and ability to raise requisitions desirable


• Previous experience in the energy industry desirable.