Commercial Assistant - Facilities Management

FM Commercial Assistant - Permanent, Full Time

Edinburgh City Centre (hybrid working)

Salary £26,000 + excellent holidays and benefits package

Looking to start a successful candidate before Christmas!

Key Responsibilities:

• Be the Backbone of the Commercial Team:Helping to stay on top of deadlines and provide day-to-day support, coordinating closely with the FM supply chain and finance teams.
• Take Charge of Month-End Reporting:Manage and administer accrual and prepayment schedules, delivering accurate and timely Revenue and Gross Income reports.
• Own the Invoicing Process:Prepare, review, and raise monthly client invoices with precision and efficiency.
• Drive WIP and Debt Monitoring:Track and report monthly Work-in-Progress and Debt movement to support our financial goals.
• Champion Fair Payments:Validate invoices, seek approvals, and ensure all payments align with the Fair Payment Charter.
• Deliver on KPIs:Keep our performance metrics on track, contributing to key FM objectives.
• Complete Varied Tasks and Admin Duties:Tackle ad-hoc FM projects and additional FM admin tasks as directed, adding variety to your role!

What You'll Bring:

• Relevant Experience: You've previously worked in an Facilities Management administration role, ideally in a commercial setting.
• Communication Savvy: Strong communication skills to interact confidently with team members and clients.
• Organisational Prowess: Great at managing your time and juggling priorities to meet deadlines.
• Client Interaction Experience: Skilled at working directly with client reps.
• Tech Know-How: Proficiency with Microsoft Office (intermediate level or above).
• FM Industry Experience: Familiarity with Facilities Management would be advantageous due to the environment you will be working in.

What's in It for You?

• Competitive Salary: £26,000.
• Flexible Work Options: Work from home 2 days a week after completing initial training.
• Flexible Hours: Set your start and finish times around core hours to fit your lifestyle, with a 37.5-hour work week.
• Generous Time Off: 36 days of holiday!
• Security & Peace of Mind: Life assurance included.

Ready to bring your skills to a forward-thinking team?

Apply today to have a chat with Maxine Allison and become a key part of the continued success of the team!

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