Executive Assistant

EA – Maternity Contract

8 months

An exciting opportunity to support the Chief Executive Officer (CEO) and Chief Underwriting Officer (CUO) of a global insurance firm based in the City of London. You will be responsible for all aspects of administrative support for the CEO and CUO.

What you will help us do

Provide calendar management for the CEO and CUO: Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements

Proactively manage the CEO’s inbox recognising what needs to be dealt with and keeping the CEO on top of tasks

Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects as needed; producing documents, reports, and formatting presentations; collecting and preparing information for meetings, making travel arrangements; and completing expense reports.

Support the CUO with diary, travel arrangements, expenses and work on any special projects they may have

Serve as the primary point of contact for internal and external parties on all matters pertaining to the CEO and CUO, including those of a highly confidential or critical nature

Work closely with the CEO/CUO to keep them well informed of upcoming commitments and responsibilities.

Anticipate needs in advance of meetings, conferences, etc.

Work collegially with all EA’s and PA’s across the group to ensure smooth running of the group Exec team meetings and projects

Support Global Head of HR & Communications where necessary when delegated PA is on leave

Other projects/duties as assigned for the overall benefit of the organization

What you require for the role

Significant executive support experience, including supporting C-level executives

Expert proficiency with Microsoft Office

Strong verbal and written communication skills.

Exceptional organizational skills and impeccable attention to detail

Aptitude to make informed decisions regarding priorities

Ability to complete a high volume of tasks and projects with little or no guidance

Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround

Able to maintain a high level of integrity and discretion in handling confidential information

Excellent judgment is essential

Ability to switch gears at a moment’s notice

Open, innovative and inclusive mindset

Collaborative spirit

Results-oriented