Executive Assistant

GRG are delighted to be partnering exclusively with a professional services organisation, who are seeking an experienced Executive Assistant to support their in-house legal function in Warwickshire. This dynamic role is designed for someone with a solid background in legal services, ideally within a corporate or commercial setting. The successful candidate will be highly organised, adaptable, and able to work both independently and as part of a dedicated small in-house legal team.

Key Responsibilities:

• Provide high-level administrative support to the in-house legal team, assisting with scheduling, correspondence, and documentation.
• Prepare and manage legal documents, including contracts, reports, and agreements.
• Coordinate meetings, both internal and external, and support team members with travel and accommodation arrangements as required.
• Support with audio typing and follow ups of board company secretarial meetings, and ensure all minutes are completed to a high level of detail.
• Manage and organise the legal team’s filing systems, ensuring compliance and security for all documents.
• Act as the main point of contact for internal and external communications relating to the legal department.

Requirements:

• Proven experience as an Executive Assistant in a legal services firm, or in-house legal assistant support role, with a preference for corporate or commercial law.
• Strong organisational skills, attention to detail, and ability to prioritise effectively in a fast-paced environment.
• High level of flexibility to attend other offices as business requires.
• Proficiency in MS Office Suite and familiarity with legal document management systems.
• Excellent communication skills and a proactive, professional approach.

Benefits:

• Competitive salary up to £40,000, dependent on experience.
• Hybrid work, with up to 4 days in the office and Fridays from home, some attendance to other sites may be required as part of a supportive and collaborative on-boarding to the organisation.
• Comprehensive benefits package, including health and wellness benefits, pension plan, and support for ongoing professional development.

If you’re an experienced Executive Assistant with a background in legal services and a proactive approach to supporting an in-house legal team, we’d love to hear from you!