Administrative Assistant

Job Title: Administrative Assistant

Duration: 12 months

Location: London - Hybrid

Pay Rate: £18.00 – PAYE – Inside IR35

Role Purpose:

The role is to provide high quality administration support for the Finance Clinical Operations Managers – a team of experts working to contract with NHS sites for clinical research studies.

In addition, the role will be responsible for supporting the implementation of the Budget to Payment process that will act to support swift and transparent payments to the NHS for delivery of our studies.

Key Accountabilities:

• Support monitoring the finance mailbox, tracking invoices and responding to queries from NHS sites regarding payment status.
• Support the invoice payment process, by requesting documentation and liaising internally to support approval workflows
• Support the COM group in liaising with NHS sites and CRAs to address invoice queries.
• Support the finance taskforce initiative, which is working to ensure all sites are up to date with their invoicing- the work in this area is likely to increase significantly between Dec 2024 and Jun 2025,
• Support the site personnel compliance workflow activities required for clinical trial contract execution. This work will increase over the next 6-9 months, as the number of sites in set up increases.
• Support the our client End of Year finance process in Nov and Dec 2024, ensuring all pending invoices are processed prior to Year End cut off, to minimise accruals.
• Site budget tracker reconciliation work, to ensure finance process is robust and as efficient as possible.

Experience, Knowledge & Skills:

Essential:

• Team player that clearly demonstrates positive outlook
• Excellent IT skills including proficiency in Outlook and Excel, and experience in working on company systems
• Excellent communication skills, both written and verbal
• Experience of working remotely and self managing workload
• Prioritisation of workload
• Administration experience
• Some knowledge of financial systems

Desirable:

• Clinical research finance knowledge
• Experience of work within NHS or pharmaceutical industry
• Prior experience with eClinicalGPS

Ad Qualifications & Education:

• Fluent in Local Languages and business proficient in English (verbal and written) and
• excellent communication skills
• Hands on knowledge of Good Documentation Practices
• Good IT skills (Use of MS office, use of some clinical IT applications on computer) and ability
• to adapt to new IT applications. Strong MS Excel skills required.
• Effective time management, organizational and interpersonal skills, conflict management
• Effective communication with external customers (e.g. sites and investigators)
• High sense of accountability / urgency. Ability to set priorities and handle multiple tasks
• simultaneously in a changing environment
• Works effectively in a matrix multicultural environment. Ability to establish and maintain
• culturally sensitive working relationships.
• Demonstrates commitment to Customer focus, both internally and externally.
• Able to work independently
• Proactive attitude to solving problems / proposing solutions
• Positive mindset, growth mindset
• Completed job training (office management, administration, finance, health care preferred) or Bachelor’s Degree

If you’re looking for a career that will help you stand out, join our client, and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, our client offers opportunities, support and rewards that will take you further.

Either apply direct! Or please contact me on mohammed.wasim@tapfin.com.

Please note, in the event of a high volume of applications for this role, we will not be able to respond to each individual applicant. Unfortunately, if you have not been contacted within 7 days we will not be progressing with your application. Thank you for your understanding