Accounts Payable Team Lead

Dalkia Scotland is excited to present a fantastic opportunity to be part of a new accounts team within our finance department. We are looking for a dedicated and experienced Accounts Payable Team Leader to join us and shape the new accounts team. Dalkia UK is a technical engineering solutions provider for the built environment. We engineer, manage and optimise smart spaces and places leveraging emerging technologies for our customers that improve where people work, learn and live.

Job Purpose:

To efficiently and accurately manage the purchase ledger function for Dalkia Operations Ltd (Scotland).

Aims and Objectives:

To execute the key responsibilities and accountabilities listed below, supporting Dalkia in maintaining its market-leading status within the industry.

Key Responsibilities and Accountabilities:

The Accounts Payable Team Leader shall oversee daily purchase ledger administration duties, including but not limited to:

- Managing a team of 3 Accounts Payable Administrators to ensure high volume vendor invoices and sub-contract applications are processed according to payment cycles and company policies.

- Ensuring supplier invoices are matched to approved purchase orders and investigating/clearing queries or exceptions where applicable.

- Resolving supplier/sub-contractor queries related to payments and invoices, handling escalated issues from AP clerks or suppliers.

- Preparing GL account reconciliations and resolving unallocated or returned payments.

- Preparing payment runs and notifying finance that BACS submissions can be authorised and processed.

- Overseeing supplier statement reconciliations, participating in key account reconciliations as required.

- Managing company direct debits, including set-up, cash allocation, and cancellations.

- Liaising with Quantity Surveyors for subcontractor invoice approvals.

- Maintaining a comprehensive understanding of the Procure to Pay process.

- Preparing CIS deductions, uploading relevant submissions to HMRC, and arranging timely payments to avoid penalties.

- Keeping up to date with statutory legislation (e.g., CIS & Reverse VAT) and understanding its impact on the business.

- Supporting the Finance Director with audit requests by providing necessary documentation.

- Setting up new supplier accounts and maintaining current account details.

- Building and maintaining strong relationships with customers and suppliers.

- Performing other ad-hoc accounts payable/purchasing duties as needed by the Finance Director.

Health & Safety:

All employees are required to take reasonable care for their own health and safety, as well as that of others who may be affected by their actions or omissions. Employees must adhere to all guidance and instructions as detailed in the Health & Safety Policy.

Working Relationships:

Internal

- Internal departments, business units, and other teams.

External

- Suppliers and sub-contractors.

Person Specification:

Qualifications, Experience, Knowledge, and Skills

Essential

- Prior experience working and managing within an Accounts Payable function, preferably in a high-volume, complex environment.

- Solid knowledge of principles, practices, regulations, and procedures relating to Accounts Payable and Procurement.

- Excellent computer literacy, including Microsoft Excel.

- Strong literacy and interpersonal skills.

- Attention to detail and strong problem-solving skills.

- Ability to meet deadlines.

Desirable

- Experience in a finance role within the construction sector.

*Note:* If you don’t meet all the qualifications, we still encourage you to apply. We offer tailored training, development programs, and access to learning tools to help you acquire the necessary skills for success.

Competencies:

- *Teamwork:* Contributes actively to the team and strives to enhance its effectiveness.

- *Pro-active Approach:* Self-starter capable of taking action with minimal guidance.

- *Planning, Organising & Executing:* Understands priorities, plans and organises tasks, and manages time efficiently.

- *Communication:* Communicates clearly, ensuring understanding in all situations.

- *Commercial Awareness:* Understands and applies cost management and control.

- *Risk Management:* Recognises business risks and applies necessary controls.

- *Adaptability:* Responds effectively to changing circumstances.

- *Drive for Excellence:* Strives to deliver high-quality work.

- *Self-Motivation and Development:* Confident in ability and motivated to succeed, seeking further development opportunities.

- *Customer Awareness:* Aims to meet and exceed customer satisfaction.

Join us and be part of an exciting new team in Dalkia Scotland!