Procurement Administrator

Purpose of job:

Our aim is to become a market leader in the provision of Electric Vehicle charging solutions to Local Authorities and Businesses as part of our strategy to lead the transition to zero carbon.

The goal is to undertake an ambitious electric vehicle charging installation program, deploying high volume and quality EV installations across the nation. Our aim is to make the world a better place, one charge point at a time.

The Junior Procurement Administrator will work within Zest’s Finance team, with strong links to the Operational and Technical teams, to ensure the best value and quality goods and services are procured to support the installation of Zest’s infrastructure.

Key Accountabilities:

The role is responsible for the following:

• Assist in conducting market research to identify potential suppliers, industry trends, and pricing models.
• Responsible for the accurate and timely raising of purchase orders.
• Proficient in reconciling purchase orders with vendor invoices, resolving discrepancies.
• Maintaining precise records to support transparent financial transactions and effective supplier relationships.
• Analyse market conditions and gather data to support informed procurement decisions.
• Communicate with suppliers to obtain quotes and gather relevant information.
• Maintain accurate and up-to-date records of communications and agreements with suppliers.
• Support Procurement Analyst in analysing pricing proposals and total cost of ownership.
• Assist in developing and implementing cost-saving initiatives under the guidance of experienced team members.
• Assist in preparing reports and dashboards to track key performance indicators and savings achievements.
• Assist in maintaining documentation related to procurement activities, contracts, and vendor relationships.
• Provide administrative support to the Procurement Analyst in various processes.

Outcome, Results and Key performance indicators:

• Reducing the costs of installations while maintaining the overall quality
• Improve the monitoring of and increase the list number of approved suppliers
• Improve lead times of purchases
• Maintain and strengthen the relationships with key suppliers through regular communications

Key Relationships:

• Internal – Finance, Operations and Technical teams, other departments on an ad hoc basis
• External – Suppliers

Knowledge and Skills:

• Work experience as an Administrator or similar role
• Strong analytical and quantitative skills with a keen attention to detail
• Excellent communication and interpersonal skills
• Ability to work collaboratively in a team environment
• Basic knowledge of procurement processes and principles
• Proficiency in Microsoft Office, especially Excel

Behaviours:

• Work well on own initiative and in a team
• Eagerness to learn a new sector and skills
• Time management skills and abilities to work to tight deadlines

Qualifications:

• Educated to degree level, desirable

Zest is an equal opportunity employer, committed to the values and ultimately societal benefits of diversity, equity, and inclusion.