Executive Assistant

Blue Arrow are currently recruiting for an experienced Executive Assistant for our city centre based client in Edinburgh. The role is fully on site, providing a proactive secretarial and administrative support to a nominated Partner(s) and their respective teams.
The ideal candidate will be highly experienced in travel booking and complex diary management, with exceptional attention to detail and be very comfortable when dealing with clients and colleagues alike.

Main Duties and Responsibilities:
* Provide a high-quality Executive PA service and exemplary client care
* Take a proactive approach to work carried out on behalf of the Partner and the team and take responsibility for resolving any issues that may arise
* Prepare and format documents, including Letters of Engagement, reports, and various other correspondence as required
* Anticipate and balance the needs of the Partner, keeping one step ahead
* Schedule appointments, arrange meetings, and organise travel plans including itineraries and logistics - complex management of diaries
* Comprehensive and proactive email management
* Confidently provide support to enable Partners to fulfil their own roles, always maintaining confidentiality
* Support the Partner to help them make the best use of their time
* Assist with time recording as required
* Undertake copy and audio dictation, accurately the first time
* Act as the point of liaison between the Partner and the team to keep them apprised of work status, and ensure that client meetings are well prepared for in advance
* Act as the point of contact for both internal and external stakeholders
* Attend appropriate executive meetings, take minutes, and ensure all actions are followed up by the relevant parties
* Maintain accurate documents and records using our document management system
* Undertake administration for certain clients as required
* Take an active role in project work if/when the work demands
* Undertake any other reasonable duties as they arise
Skills, Knowledge, and Experience:
* Previous experience working as an Executive Assistant/PA at Board level, preferably within a legal firm
* Proficient in the use of Microsoft Office applications with fast and accurate typing speeds, a high level of accuracy with attention to detail, and the ability to proof own work
* Able to work proactively to find ways of making fee earner lives easier
* Excellent organisational skills and diary management skills are essential, and the ability to plan, prioritise your own workload and work on own initiative
* Excellent communication skills, both written and oral are essential
* Excellent internal and external client care skills, ensuring that all contact with clients is exemplary
* Proactive approach to problem-solving and decision-making
* You enjoy the fact that no two days ever look the same and your self-satisfaction at a job well done every day keeps you motivated.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.

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