Administrator

Administrator - St Helens

The Role

We are recruiting a Receptionist/Administrator who will work closely with the Office Manager, Senior Management and other Administrators within the company. You will be responsible for providing a professional reception and administrative service which aims to provide a welcoming environment to visitors and staff.

The ideal candidate for this Receptionist/Administrative role will have previous experience in an administration role and be familiar with the use of travel booking sites (i.e. Booking.com, Airbnb) and also have a good working knowledge of Microsoft Office. You will have the ability to prioritise and work independently, be an effective communicator both verbally and in written form. We are looking for someone who is proactive, flexible and has a can do approach. A relevant administration qualification is also a requirement.

Specific responsibilities include the following but are not intended to be exclusive or exhaustive:

Reception Duties

Responsibility for opening and securing the office at the beginning and end of each day

Ensure the office and meeting rooms are clean, organised and ready to receive visitors

Handle incoming phone calls and direct messages to the appropriate person or department

Monitor and maintain office supplies and provisions

Greet visitors, ensuring that they sign in appropriately

Prepare and serve refreshments for visitors and APS staff in meetings

Administrative Duties

Deal with all aspects of researching and securing accommodation options at competitive rates including liaising with local agencies to find the best deals

Co-ordinate travel arrangements for APS staff including flights, train tickets and ferries

Collaborate closely with the labour supply and commercial teams to ensure travel and

accommodation expenses stay within the project budget

Organise airport parking and transfers when required and manage vehicle crossing fees, i.e. Merseyflow, Tunnels, Tolls and Congestion charges etc.

Arrange meetings and take minutes as required

Assist directors with planning company events, including booking venues etc.

Co-ordination of meeting room bookings

General office duties, i.e. scanning, photocopying and printing

The work environment

Our Head Office is based in St Helens town centre, a short walk from train and bus stations.

The role is full time Monday to Friday.

In every post the right people for APS must have drive and commitment.

In return we offer both attractive remuneration and benefits and real opportunity for job satisfaction and career progression.

APS is committed to being an equal opportunities employer.

The Company

Approved Power Services is a progressive expanding HV Cable, civil engineering and M&E contractor operating primarily from our base in St Helens, with contracts throughout the UK.

APS has a very successful track record of delivering HV cable and infrastructure projects for all the major utilities and blue-chip cable manufacturers and recent new contract awards have resulted in several opportunities for the right candidates.

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