Personal Assistant

Job Title: Personal Assistant to Operations Director

Duration: 6-Month Fixed Term Contract - potential to extend

Location: Peterborough (Hybrid working with 2 days a week on-site)

Salary: £35,000 per annum

About the Role:

We are seeking a proactive and highly organized Personal Assistant to support our Operations Director on a 6-month fixed-term contract. Based in Peterborough, this role offers a flexible hybrid working model with an expectation of 2 days per week on-site. As a key member of the team, you will play a pivotal role in managing the day-to-day operations, providing first-rate administrative support, and helping to drive efficiencies within the department. This is an exciting opportunity to gain exposure in a fast-paced environment and make a significant impact.

Key Responsibilities:

• Diary Management: Coordinate and manage the Director’s schedule, ensuring efficient time management and preparation for key meetings and deadlines.
• Meeting Coordination: Arrange and prepare materials for meetings, take minutes, and follow up on action points to ensure accountability.
• Communication: Act as the first point of contact for the Director, managing emails and correspondence in a professional and timely manner.
• Travel Arrangements: Organize and book travel, accommodation, and itineraries as required for the Director’s business commitments.
• Project Support: Assist with administrative tasks for ongoing projects, including documentation and tracking of key milestones.
• Document Preparation: Prepare and edit presentations, reports, and other documentation for the Director as required.
• Office Support: Handle ad hoc administrative tasks, including office supplies management and liaising with other departments to ensure smooth operations.

Requirements:

• Experience: Previous experience as a Personal Assistant or similar role, preferably within a corporate or operations environment.
• Organizational Skills: Strong organizational abilities, with a knack for multitasking and prioritizing in a dynamic setting.
• Communication Skills: Excellent written and verbal communication skills, with a professional demeanor.
• Proficiency: Competent in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Attention to Detail: High level of accuracy and attention to detail in all aspects of work.
• Problem Solving: Ability to anticipate needs and proactively resolve challenges with minimal supervision.
• Confidentiality: Discretion and confidentiality are essential, as you will handle sensitive information.

Benefits:

• Competitive salary of £35,000 per annum
• Hybrid working model with flexibility and 2 days a week on-site in Peterborough
• Exposure to a fast-paced operational environment and a chance to work closely with senior leadership
• Opportunity to make an immediate impact within a well-established company

If you’re a dedicated and detail-oriented professional looking to advance your career as a Personal Assistant, we would love to hear from you! Apply now to join our team and play a vital role in supporting our Operations Director in achieving strategic goals.