Accounts and Office Assistant

We are an award-winning, industry leading PropTech company, developing pioneering tech platforms for building management systems’ control and communication who’s purpose is optimising environments for people and the planet.

We are a rapidly growing, successful scale-up, and are looking for talented and highly motivated individuals who are ready to help us take it to the next level.

We are looking for an accounts and office assistant to join our team based in Aldgate London.

Role responsibilities

• Reporting to and working closely with the Head of Finance this role involves a range of day to day duties including but not limited to:
• Enter and code financial transactions appropriately
• Allocate payments
• Reconcile invoices received with departmental billings
• Issue invoices to customers
• Check and process employee expenses
• Reconcile & post credit card payments/receipts
• Reconcile all bank accounts
• Track expenses related to specific projects
• Check all financial transactions for accuracy
• Key data into company accounting system
• Raising of purchase orders and maintaining stock level records
• Contribute to the daily running of the office by ensuring stationery and refreshment levels are maintained
• Generally ensuring the office is kept to a presentable
• Checking post and distributing to the relevant parties
• Any other adhoc duties

Role requirements (essential):

• Outstanding attention to detail with an ability to reconcile complex accounts.
• Accurate, efficient and organised with the ability to prioritise tasks as needed.
• Good knowledge of Microsoft Office and Xero.
• Ability to maintain strong relationships with external clients and internal colleagues.
• Professional, confident and diplomatic when liaising with others.
• Discretion and confidentiality.

Role requirements (desirable):

• Familiarity with foreign currency transactions.

Company

We believe it’s our strong commitment to our values that sets us apart and defines who we are. They are at the heart of everything we do, whether it’s our commitment to our clients or each other, and we welcome candidates that share this ethos.

Our Values

• We care and are conscientious.
• We are personable and respectful.
• We are passionate and enthusiastic.

If you share in our values and feel you can contribute towards making our company the best it can be, then join us and help build the future of greener, smarter, and more connected workspaces.

Diversity and inclusion

We celebrate our friendly, diverse, and inclusive team and highly value the diversity of thought and creativity this brings. A broad-minded team is open to innovation and ideas that benefit us all.

When recruiting, we ensure that applicants are chosen based on their merit and ability and are treated equally, irrespective of disabilities, race, colour, religion, nationality, ethnic origin, age, sex, sexual orientation, or marital status.

Find out more about Smart Spaces here: https://www.smartspaces.app/careers/

Benefits:

• Annual day to spend volunteering for a charity of your choice
• Quarterly socials.
• Private medical insurance.
• Optical care.
• Cycle to work scheme.
• Training & education.
• Enhanced maternity & paternity pay.
• Enhanced holiday allowance.
• Employee discounts & reward programme.

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Job type: Full time.

Work location: Fully office based.

Ability to commute: Reliably commute or plan to relocate before starting work.

Experience: 2 years experience in a similar role would be desirable but not essential.