Documents & Records Analyst

About the role:

An exciting opportunity to join Box Hill Institute as our Documents & Records Analyst!

The Documents & Records Analyst supports the development, implementation and ongoing operation of a robust document and records management function. This includes supporting BHI employees to ensure information is appropriately and easily accessible, stored, distributed, and managed according to organisational and legislative requirements.

Within this role you will be assisting in the implementation of compliance and monitoring programs to assess record keeping practices, develop documents and records management policies and procedures and identify opportunities for improvement. You will also have the opportunity to assess and respond to requests associated with the relevant legislation and regulations.

This position is ongoing and salary is PACCT 6 $82,089.07 per annum (exclusive of superannuation).

About You:

· Relevant, demonstrated experience in document and records management

· Current Victorian Drivers licence

· Knowledge on the applicable legislation related to records management

· Experience uplifting organisational capability and development of strategies

· Knowledge of relevant retention and disposal authorities (RDAs) with the ability to apply the schedules to systematically dispose of records

· High level, demonstrated ability to build relationships with stakeholders

· Strong problem-solving skills including ability to solve operational issues

· Sound communication skills with the ability to communicate clearly and concisely

· Organisational and planning skills, ensuring projects and BAU work are both delivered in a timely manner

About Us:

We are proud to be a leading education provider with a strong reputation for delivering high quality educational outcomes.

Our organisation comprises of Box Hill Institute (Box Hill & Lilydale locations) and Centre for Adult Education (Melbourne CBD) as well as partnerships across various external sites in Victoria.

We are committed to a highly motivated and aligned workforce, so we’ll be by your side to enable you, help you grow, and offer you benefits which enhance your work life balance.

Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.

Institute Values

Together we are curious, trustworthy and compassionate.

· Curious – We are driven to learn, grow and evolve.

· Trustworthy – We build trust by being honest and accountable.

· Compassionate – We are kind and respectful.

Benefits:

We offer more than just a job; we offer benefits to enhance your work life, help you grow, and celebrate your achievements. Employment benefits include:

· Flexible work arrangements

· Career progression opportunities and reward & recognition programs

· On-site parking

· Novated leasing and salary packaging

· Access to health & wellbeing resources

· Employee discounts on health insurance, car rental, newspaper subscriptions and more

· Access to libraries offering ebooks, films, novels, children's books and so much more

· Discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming

· Purchased Leave

Applications close: 5pm, Wednesday 9th October 2024

If you have questions about this role, please contact Bhuvana Ramesh via email at b.ramesh@boxhill.edu.au

We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute’s pre-conditions for employment. These include providing a satisfactory (valid employee) Working With Children Check and National Police Check.

Box Hill Institute is a Child Safe Organisation and has a zero tolerance towards the harm or abuse of children and young people. We believe that child safety is everyone’s responsibility. All employees, volunteers, contractors and service providers are required to promote a culture of child safety, comply with the Child Safe Standards and other relevant legislation and reporting obligations of suspected child abuse as per the Institute’s Child Safety Policy and Procedures.

Box Hill Institute reserves the right to withdraw an advertised position at any stage.

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