Project Management Coordinator

Job Description: Project Management Coordinator (Tendering & Permits) Key Responsibilities Tendering Process Coordination Take the lead in preparing and organizing tender documents, making sure all crucial information is meticulously included and ready for submission. Coordinate and track multiple tenders simultaneously, ensuring deadlines are met. Subcontractor and Supplier Communication Contact and communicate with subcontractors and suppliers to request bids. Collect, organize, and compare bid submissions. Ensure subcontractors submit their bids on time and follow up as necessary. Bid Document Preparation Assist in the preparation of formal bid documents, ensuring everything is formatted and presented according to client requirements. Ensure all bid-related documentation (contracts, pricing, schedules) is complete and accurate before submission. Bid Analysis Help review and analyze bid submissions, comparing subcontractor pricing, qualifications, and timelines. Assist in identifying the most competitive bids that meet project requirements. Collaboration with Estimators Work closely with estimators to provide them with the necessary information from subcontractors and suppliers. Ensure that all cost components are accounted for in the final bid. Permits Coordination Assist in the application and management of permits required for projects. Track the progress of permit approvals and ensure timely submission of all required documents. Documentation and Record-Keeping Maintain detailed records of all tender documents, bid submissions, permits, and communications with subcontractors. Track the progress of ongoing tenders and permits, maintaining a central repository for easy access. Post-Bid Coordination Assist in the transition from bidding to project execution, ensuring that all relevant documents and agreements are in place for awarded contracts. Key Skills Organization : Must be able to manage multiple tenders at once and keep everything on track. Communication : Strong written and verbal communication skills for interacting with subcontractors, suppliers, and internal teams. Attention to Detail : Ensuring accuracy in bid documents and comparisons. Time Management : Ability to manage deadlines and keep the tendering process on schedule. Collaboration : Working closely with estimators, project managers, and other internal teams. Core Values Constructive Hospitality : Build with care, elevate with service. The Answer Is Yes. What Is the Question? : Find solutions, not roadblocks. Grow 1% Every Day : Iterate and make progress towards perfection. Growth mindset. Personalization Creates Loyalty : Build relationships, not just projects. Consistency Breeds Trust : Reliability is the cornerstone of our work. Anticipation Beats Reaction : Stay ahead by thinking ahead. Adaptability is Our Strength : Embrace change, thrive in uncertainty. Write Everything Down : Document to deliver, detail to excel. Mission Statement Our mission is to bring constructive hospitality to the construction industry, creating elevated experiences for our clients while ensuring quality, efficiency, and a proactive approach to every challenge.

Location: Canada, CA

Posted Date: 11/6/2024