Legal Secretary

3 days per week

We have an excellent opportunity to join a well established and successful law firm in their busy Commercial Property team. You will be supporting 2 partners and the wide team. Our client is seeking applications from legal secretaries with commercial property experience ideally but other disciplines may be considered.

Based in central Reading, with no parking, but close to the station.

Your role as Commercial Property Legal Secretary:

• Typing, correcting and amending a variety of legal correspondence and documentation, high volume of typing.
• General administration duties including, keeping case/client files up to date; creating new files; referencing; general filing. Ensuring familiarity with lawyer's clients & cases.
• Professionally answering internal and external telephone calls and efficient message taking.
• Keeps own and lawyers diaries up to date.
• Book meeting rooms as necessary.
• In solicitors absence checks post/voice mail and email ensuring urgent matters are dealt with.
• Provides holiday/absence and pressure cover for other secretaries as needed.
• Prepare client bills for lawyer review and approval. May undertake chargeable work as directed by lawyer.
• Is familiar with and adheres to firm's policies and procedures.
• Willing to undertake all jobs to ensure smooth running of office
• Amending leases, contracts and reports. Collating documentation ready to send out to client.
• Obtaining precedents from books or online
• Land Registry applications
• Prepare draft SDLT returns
• Undertaking billing monthly including preparation for narratives from the system, letters and emails
• Managing monthly reporting for major clients
• Regular updating of deeds bible for major clients

The person:

• Previous commercial property experience
• RSA stage 1 or 2; Min. 60wpm with min. 80% accuracy; Audio and copy typing skills
• Good written and spoken English; polite professional telephone skills;
• Good working knowledge of word
• Specialist property legal experience and good general secretarial experience essential
• Team player
• Well organised
• Flexible - willingness to work late if needed
• Able to work effectively under pressure / meet tight deadlines
• Able to adapt to new technologies and working methods
• Pro-active and able to use initiative

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