Administrative Assistant

We are excited to invite applications for the position of an Administrative Support professional within our HVAC client. We are seeking a highly organized and proactive individual who can ensure our daily administrative operations are running smoothly, effectively supporting our team and customers. This is an in office position located in Hamilton, On.Key Responsibilities:Coordinate and dispatch HVAC service technicians based on scheduling and customer requestsMaintain and manage accurate service database recordsPrepare, send, and process customer invoices promptlySend required documents to customers and maintain correspondence recordsAdd relevant service data to Service Fusion swiftlyRegister warranties for HVAC units, ensuring accurate recordingProcess warranty claims for parts and labor as per company guidelinesAssist in managing inventory levels, tracking parts, and materialsRenew and manage commercial maintenance contractsServe as the primary contact point for customers, resolving issues when necessaryProcess payments and maintain transaction recordsEnter and track HVAC division expensesQualifications:High school diploma or equivalent; additional education in business administration is a plusPrior experience in an administrative role within the HVAC or construction industry is preferredFamiliarity with service management software; particularly Service FusionStrong organizational skills and attention to detailOffering:excellent health and dental benefits plus health spending accountopportunity for learning and progression3 weeks vacationRobert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2024 Robert Half. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use.

Location: Hamilton region, CA

Posted Date: 11/5/2024