Records Associate (Advanced Excel Exp.)

One of our clients in the printing and consulting industry is looking for Records Associate (Advanced Excel Exp.)Length: Length: 12-month contract with the potential for extension and permanent placement dependent on performance.Location: Toronto, ONPROFILE:The Records Associate in addition to creating, tracking, and preparing hard copy files for storage, will be proficient in analyzing electronic data related to paper files. This task requires the ability to utilize file tracking software to search for and locate records, extract data into Excel format, and perform detailed electronic analysis on the data using complex Excel formulas. Candidates must have the ability to understand detailed retention schedules and how to apply them to client records. Additional responsibilities include, navigating complex excel spreadsheets, and filtering key data for utilization in various records projects. Excellent verbal and written communication skills are critical to being successful in this role as frequent interaction with internal and external stakeholders will be required.DAILY TASKS: - Utilize file tracking software to initiate search, locate and retrieve hard copy records from storage. Distribute file(s) to requestor while updating software with current location.- Produce Management reports upon request utilizing search criteria provided by the requestor.- Perform detailed analysis on both structured and unstructured data to determine eligibility for disposal.- Review disposal reports against retention schedules and produce reports for Management review and approval.- Compare disposal reports against legal hold reports and retain records as necessary.- Create, organize, and navigate excel spreadsheets containing an abundance of data while utilizing various formulas including Conditional Formatting, VLOOKUP etc., to review the data.- Prepare physical files for storage following Client's procedures. Create records in file tracking software and attach electronically to appropriate archive box in the system before sending the physical box to archive storage.- Utilize storage vendor's software to place orders to retrieve records from archives, run management reports, send, and return records and boxes to archives.- Where necessary, scan documents to electronic format using established naming conventions and forward electronically to requestor. Maintain a soft copy on designated drive.- Periodically audit, edit and update records as necessary in file tracking software.- Perform all tasks in a timely manner, while adhering to client policies related to sensitive and / or confidential documents and information.- All duties as assigned.- Must assist in providing services in all service lines in addition to primary roleSKILLS: - High school diploma or equivalent (GED) required- Minimum of two years records management experience with extensive experience working with a records management software required.- Strong Computer Skills required, specifically advanced Excel skills.- Attention to detail with emphasis on accuracy and quality of work product.- Ability to prioritize work to balance multiple projects and deadlines.- Ability to multi-task and work in a fast-paced team environment- Excellent verbal and written communication skills- Exceptional customer service skills- Must be able to lift up to 50 lbs. on a regular basis.- Must be able to work standing up for long periods of time when required.- Knowledge and basic experience operating reproduction equipment, to scan files to electronic format.- Experience solving basic technical problems.QUALIFICATIONS:- Minimum: High School Education- Minimum: 1-2 years of mailroom and automated equipment experience. URGENT: Please read the job description above. If this interests you, apply to the job with your most updated resume, including your contact number and email address.The recruiter in charge of this role is Prakash. If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this job description to them and you will be eligible for a referral bonus upon a successful hire.Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may applyPlease note: Adherence to our end client's vaccination policy is a requirement.Please visit the TEAMRECRUITER website to review other CAREER OPPORTUNITIES

Location: Toronto, CA

Posted Date: 11/5/2024