Executive Assistant

Position: Executive AssistantLocation: DowntownJob Type: 4-month contract (possibility to extend) Company Overview: Join a leading regulatory organization committed to maintaining the highest standards of compliance and accountability. We are currently seeking an experienced and highly organized Executive Assistant to support a senior leadership team. This role requires exceptional attention to detail, a proactive approach, and the ability to manage multiple priorities effectively.Position Overview: The Executive Assistant will provide critical support to the C-suite team, working closely with senior leaders to ensure smooth operations and efficient communication. The ideal candidate has a background in legal, financial services, government, or regulatory environments, with a strong understanding of the unique demands of these sectors. Experience supporting a legal team is a valuable asset in this role.Responsibilities:- Provide high-level administrative support to senior executives, including scheduling, coordinating meetings, preparing presentations, and managing correspondence.- Serve as a point of contact between executives and internal/external stakeholders, handling confidential information with discretion.- Prepare and review reports, presentations, and other documents using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with a high level of proficiency.- Maintain and organize executive calendars, coordinating complex travel arrangements and expense reporting.- Support additional projects and administrative tasks, including data management and coordination with other teams.- Assist the legal team in managing documentation, tracking compliance deadlines, and preparing materials as required.- Utilize Workday and other administrative tools for record-keeping and reporting.Qualifications:- Minimum of 5 years' experience in an Executive Assistant role supporting C-suite executives.- Background in legal, financial services, government, or regulatory sectors is strongly preferred.- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required.- Experience with Workday is an asset.- Bilingualism (English/French) is an asset.- Ability to thrive in a fast-paced, high-demand environment, managing multiple priorities with accuracy and professionalism.- Exceptional communication skills and the ability to build and maintain effective relationships with a diverse range of stakeholders.- Strong organizational skills, attention to detail, and a proactive approach to problem-solving.Please send your resume in Word format to Rory Colgan at rory.colganquantum.ca.REFER AND EARN A $50 GIFT CARD For more details, click here.OUR VIRTUAL DOORS ARE OPEN We're also bringing the interviews to you by various web applications, virtually Contact us today for your next opportunity.

Location: Toronto, CA

Posted Date: 11/5/2024