Senior Administrative Assistant to support administrative tasks for CEO/CIO office.

Our Financial Services client is seeking a Senior Administrative Assistant to support administrative tasks for CEO/CIO office. 6 month contract to start, possible extension. 100% on-site in downtown Victoria office. 7 hours per day. Must Have Skills: Minimum of three (3) continuous years of recent (within the last six (6) years) experience providing administrative support at the executive level. Skilled in using Microsoft Office Suite, Adobe software, and SharePoint for efficient document management and collaborative work. Responsibilities: Coordinates domestic and international travel and accommodation for the CEO/CIO and Board, with a strong understanding of booking policies. Administers travel approval requirements relating to the above-noted travel, including visas and applicable travel documents. Completes travel and business expenses, relating to the Office of the CEO/CIO and Board Directors in Workday. Reconciles monthly credit card reports in Workday. Reviews the CEO’s quarterly expense reports and collaborates with the Corporate Accounting team to rectify variances. Manages the upkeep of the CEO/CIO’s Outlook Contacts Directory. Maintains and organizes the Office of the CEO/CIO’s Digital Filing System in SharePoint. Screens incoming phone calls and visitors to determine the nature and priority of the inquiry/ request. Coordinates and arranges all logistics for both onsite and offsite activities of the Executive Committee and the Board, and makes required adjustments promptly to accommodate unforeseen schedule requirements. Supports miscellaneous administrative tasks. Is cognizant of policy and directive changes and informs the Office of the CEO/CIO accordingly. Actively adheres to compliance and risk management policies and participates in business continuity planning. Apply

Location: Greater Vancouver, CA

Posted Date: 11/2/2024