Director of Finance and Administration

Job DescriptionJob DescriptionDirector of Finance and AdministrationAbout Madam Walker Legacy Center
The Madam Walker Legacy Center honors the legacy of African American entrepreneur, philanthropist and activist, Madam C.J. Walker, by providing opportunities for personal and professional growth towards artistic, civic, and entrepreneurial leadership.

The organization is housed in the National Historical Landmark, Madam C.J. Walker Hair Care and Beauty Products building, home to the Walker Theatre, meeting rooms, offices, and classrooms.

The Madam Walker Legacy Center is now seeking a Director of Finance/Administration to play a leading role in helping us set up our financial and administrative systems and proactively manage these complexities. The successful candidate for this position will have solid nonprofit experience and a passion for African American culture.JOB SUMMARY The Finance Director is responsible for the financial health of the organization, ensuring the effective management of financial resources. This role includes overseeing all financial operations, developing financial strategies, and ensuring compliance with financial regulations. Additionally, the Finance Director will manage the sales and distribution of merchandise and alcohol, ensuring these activities align with the organization’s mission and financial goals. This position is a full-time, exempt position and reports to and collaborates most closely with the President.
RESPONSIBILITIES Financial Management

• Oversee all financial operations and direct corporate financial planning and structure.
• Coordinate, analyze, and report the financial performance to Management and Board of Directors.
• Prepare the annual operating budget for recommendation to the Board of Directors.
• Collaborate with other team members to develop and monitor specific event and program budgets, including unrestricted grantmaking.
• Prepare short and long-term financial forecasts of financial performance for use with internal management and external parties.
• Oversee audit and tax functions, coordinate activities with outside audit firms and review firms' performance.
• Develop, implement, and maintain accounting and administrative policies and procedures for a wide-ranging set of activities including financial accounting and reporting.
• Manage the preparation of financial outlooks and financial forecasts.
• Ensure compliance with all federal, state, and local regulations.
• Oversee the preparation and timely filing of all local, state, and federal tax returns.
• Manage cash flow and forecasting.
• Develop and maintain systems of internal controls to safeguard financial assets of the organization.
• Oversee the coordination and activities of independent auditors ensuring all audit issues are resolved.
• Monitor banking activities of the organization.
• Ensure adequate cash flow to meet the organization's needs.
• Serve as a key point of contact for financial matters with donors and grantors.
• Provide financial oversight and management of grants and contracts.
• Develop and monitor budgets and financial plans.
• Provide financial analysis and support for fundraising activities.
• Ensure timely and accurate financial reporting to stakeholders.
• Lead and manage the finance team, providing guidance and support.
• Collaborate with other departments to ensure financial alignment and support organizational goals.
• Monitors investment performance, manages the short-term investment portfolio, recommends fund adjustments and cash management strategies.
• Facilitates instructions to investment advisor as directed by the President and the Investment Committee.

Human resources and administration

• Oversees recruitment of staff, consultants, interns, and volunteers
• Maintains personnel files, health benefits and other insurance updates.
• Applies Indiana’s relevant employment law to MWLC HR policies.
• Maintain basic administrative systems for the organization, including information resources, general filing, electronic filing, personnel records, contracts and leases, subscriptions, insurance, etc.
• Ensures the effective development and administration of IT systems, such as databases, email, cloud filing, back-up and online communication tools including Zoom, websites, and other web/video/audio conferencing systems.

Merchandise and Alcohol Sales

• Supervise the sales and distribution of merchandise and alcohol.
• Develop and implement sales strategies to maximize revenue.
• Ensure compliance with all relevant laws and regulations regarding alcohol sales.
• Manage inventory and supply chain for merchandise and alcohol.

Grants management

• Work alongside VP of National Programming and Fund Development to ensure timely submission of narrative and financial reports to grantee partners.
• Manage grant contracts and wire transfers from grantee partners.

• Assure compliance and tax status with IRS and GuideStar

QUALIFICATIONS Experience

• Bachelor’s degree in Finance, Accounting, or a related field; CPA or MBA preferred.
• Minimum of 7-10 years of experience in fiscal management, preferably in the nonprofit sector.
• Strong knowledge of nonprofit accounting standards and regulations.
• Experience in managing merchandise and alcohol sales is a plus.
• Excellent analytical, strategic planning, and communication skills.
• Proven leadership and team management abilities.

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Location: Indianapolis, IN, US

Posted Date: 11/1/2024