Confidential
Administrative Assistant Office Manager
Job Location
Job Description
Position Overview:
We are seeking an Administrative Assistant / Office Manager to be a critical member of our 6-person London office. This is a multifaceted role with the opportunity to learn and contribute to almost every function in the firm. Responsibilities will include but not be limited to the following:
Office Manager:
Greet guests/clients and answer the phone in the reception
Manage and order supplies for the office
Responsible for all mailing and printing needs for convertible textbooks and presentation books for prospect/client meetings
Place weekly lunch orders for the office
Liaise with building management as needed
Vendor management – plant maintenance, copiers, confidential shredding bins, and office cleaners
Responsible for maintaining the timeline of interviews and conference room bookings for all on-site interview process
Monitor London/EMEA/DACH employee PTO tracking on a shared calendar
Administrative Assistant:
Assist the London office and EMEA/DACH staff with travel and expenses
Monthly AmEx reports
Booking airfare, hotel accommodations
- Register team members for conferences - book hotels, flights, cars, etc.
Ensuring compliance with the T&E policy
Assist the Investor Relations and Business Development team with client reporting and prospecting
Pull monthly reports from the CAG portal and save them to the drive for the Global Balanced strategy
Assist with brochure and newsletter updates, commentary library
Assist with monthly and quarterly updates to the Global Balanced presentation book
Pull With Intelligence/MMD data for prospects in respective markets
Assist with CRM updates
Checking for accuracy of information input, pulling bi-weekly reports for Business Development
Assist the Investor Relations team with RFP/DD processes for GB prospects
Meeting material prep and logistics, document organization
Maintain organization of the shared drive.
Assist the Investor Relations team with Media and Public Relations
Inquiries for comments, LinkedIn posts, etc.
Qualifications:
University degree preferred
Financial service industry experience required
Microsoft 365: advanced in Outlook, PowerPoint, excel
Team Slide
Clienteer, Dynamo, general CRM experience
Excellent communication and interpersonal skills
Willingness to contribute where needed
Ability to manage multiple tasks
Prior experience:
Relevant executive/team administrative (will be helpful for when the CEO travels to London)
Location: London, GB
Posted Date: 10/30/2024
Contact Information
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