Administrative Assistant

Job Title: Admin Assistant

Duration: 3 months, extensions likely

Location: Selby (onsite)

Salary: £14.42 per hour PAYE

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive

Are you a highly organised and detail-oriented individual looking for an exciting opportunity in the Utilities industry? Our client, a well-established organisation based in Selby, North Yorkshire, is currently seeking two Admin Assistants to join their dynamic team on a fixed-term contract basis.

As an Admin Assistant, you will play a key role in supporting the Capital Projects team in delivering successful projects.

Responsibilities:

• Arrange and coordinate internal and external project meetings, including the management of schedules and conference calls.
• Prepare and distribute meeting materials, such as agendas and minutes, ensuring accurate documentation of discussions held.
• Assist in managing project communications, including monitoring project mailboxes.
• Support the project team by organising and managing feedback and scoring during the procurement process.
• Review and maintain core project documentation, ensuring accuracy and accessibility.
• Provide general administrative support as required by the Project Manager and Project Coordinator.
• Liaise with internal and external stakeholders to schedule meetings, visits, and conference calls.
• Maintain filing systems for technical documents and manage drawing databases.
• Utilise IT systems, such as Maximo, data-port, and Office 365, to support the team's work.
• Assist with purchasing queries, invoice management, and analysis of data for reports.
• Ensure compliance records are maintained and any non-compliance is promptly reported.
• Demonstrate a strong focus on customer service and take ownership of tasks and communication.

Requirements:

• Proficiency in Microsoft Office, including Word, PowerPoint, Outlook, and Excel.
• Excellent communication skills, both written and verbal, with the ability to interact professionally at all levels.
• Strong prioritisation and organisational skills, with a problem-solving mindset.
• Motivated by performance targets and able to contribute to team goals.
• Ability to work well under pressure and meet tight deadlines.
• Exceptional attention to detail and accuracy.
• Numerical and analytical skills, with the ability to produce quality work within specified timeframes.
• Exposure to project management concepts would be advantageous.
• Self-motivated and confident, with the ability to build positive relationships.
• Positive attitude, drive, and a proactive approach to work.
• Flexibility and adaptability, with the ability to handle confidential data.

Join our client's team and be part of their exciting Capital Projects department. This is a fantastic opportunity to showcase your organisational skills and make a significant contribution to the success of projects. If you are motivated, detail-oriented, and thrive in a dynamic environment, apply now to join their team as an Admin Assistant.

How to Apply:

To apply for this opportunity, please apply with an up-to-date CV. Candidates should ideally demonstrate evidence of the above responsibilities in their CV to be considered.

Please note that if you haven't heard from us within 48 hours, your application may not have been successful on this occasion. However, we may keep your details on file for future vacancies and contact you accordingly.

Pontoon is an equal opportunities employer and an employment consultancy.