Finance and Procurement Administrator

Our client, a vibrant leader in the Beverage Manufacturing industry, is seeking a Finance and Procurement Administrator to join them on their exciting journey of innovation!

Job Specification

Stock Management

• Take charge of monthly stock checks for our vibrant warehouses in the UK and Amsterdam, ensuring our dry goods and bottled stock are always spot on.
• Keep our company records up-to-date regarding dispatches and receipts—accuracy is key!
• Collaborate with our European sales team to meet stock requirements and seamlessly manage transfers to our Amsterdam warehouse.
• Reconcile actual stock with third-party reports to maintain integrity in our records.
• Update dry goods stock post-bottling and tackle any discrepancies with agility.
• Review and approve storage invoices, ensuring smooth operations

Customer/Distributor Liaison

• Welcome new customers with a seamless registration process.
• Serve as the go-to contact for documentation requirements, deliveries, and any discrepancies.
• Navigate the sales process from order to completion, ensuring everything runs like clockwork.
• Issue invoices and monthly statements to keep our clients informed and satisfied.

Transport Management

• Take the reins on all transport logistics:
• Coordinate empty cask deliveries to spirit filling sites.
• Manage full casks between bonded warehouses and bottling halls.
• Oversee the transport of bottled stock to customers with precision.
• Obtain transport quotes, book logistics, and ensure seamless communication with warehouses and destinations.
• Review and approve transport invoices to keep our accounts in check.

Sales Order Processing

• Dive into processing sales orders using Sage, ensuring efficiency and accuracy.
• Craft and send proforma invoices to our importers with flair.
• Manage the creation of certificates and paperwork for export orders, making sure everything is in order.
• Keep an eye on internal stock transfers, providing insightful reports.

Samples & Trade Show Event Management

• Collaborate with our sales team to coordinate samples that showcase our products.
• Work hand-in-hand with the sales and marketing teams to ensure impactful events.
• Compile essential paperwork and arrange stock supply for trade shows, helping us shine in the spotlight.

What we are looking for in a candidate:

• Meticulous attention to detail
• Proactive and enthusiastic
• Strong prioritization skills to manage competing requests
• Excellent customer relationship skills
• Calm and collected under pressure

While previous experience in logistics, stock management, or Sage is beneficial, we’re excited to provide training to help you succeed!