Office Coordinator

Atlas SEO is a digital marketing agency that specialises in high-end link building and content production.

The company was founded in January 2020 and we have enjoyed excellent growth since. We currently have 32 people in our offices, and are undergoing a major period of expansion.

As a fast-expanding and relatively young company, we’re looking for individuals who have drive and would be interested in working their way up in a company with new opportunities constantly arising!

Operations team's responsibility is to ensure the smooth running of our offices and help to improve company procedures and day-to-day operations. As a key role reporting to the Director of IT Infrastructure and Operations, the Office Coordinator creates and maintains a pleasant work environment, ensuring high effectiveness, communication, and safety.

• Overseeing all aspects of building management including maintenance, lift management, cleaning, catering, and security services.
• Collaborate with the IT Security Team to ensure a safe environment for employees and external guests.
• Signage around the office
• Oversee office moves, refurbishments, updating of floor plans, and ordering furniture
• Coordinate logistics between company offices, and remote users.
• Assist in the onboarding process / coordinate with IT and HR
• Liaise with facility management vendors and purchasing of cleaning material, catering, stationary, and other required services
• Manage contract and price negotiations with office vendors, service providers, office leases, and parking facilities
• Provide general support to visitors, and guide them through the registration process
• Plan in-house or company-wide events, parties, celebrations and all-hands meetings
• Assist employee requests via a central support system
• Coordinate travel requests and other transportation requirements
• Assist the HR function of the organisation, and ensure health and safety guidelines are up to date
• Create and distribute company-wide communication material and key messaging for employees

Key Requirements and Knowledge

• Excellent communication skills, written and verbal
• Strong organisational and planning skills in a fast-paced environment
• Impeccable attention to detail and analytical skills
• A creative mind with the ability to suggest improvements
• Ability to be constantly challenged to provide ongoing service excellence
• A quick learner, able to rapidly adapt to a dynamic business environment
• An awesome team player with a positive attitude
• Proficiency in GSuite, Slack, and other standard required tools such as MS Office

Benefits

• 25 days holiday + Bank Holidays + Christmas break per annum
• 24/7 mental health professional telephone support, and limited face-to-face counselling sessions
• Company meals and trips
• Comfy Fridays
• Early Friday finish
• Flexible start hours

This is not a remote role.