Conveyancing assistant

Key Responsibilities

• Opening, updating and closing matter files and recording client data
• Preparing quotes and initial paperwork
• Dealing with identification documents, and understanding AML procedures
• Ordering office copies and other HMRC documents, local authority searches
• Typing and preparing correspondence, documents, and forms
• Liaising with estate agents and third parties either by phone, email or written correspondence
• Updating clients with efficiency and politeness throughout the process
• Preparing contract efficiency packs
• Ordering redemption statements
• Exchanging contracts and organising completions
• Preparing bills and the financial documentation
• Post completion working, including preparation of Stamp Duty Land Tax Returns, drafting applications to the Land Registry, deeds schedules, etc
• Ensuring compliance with quality standards and company policies/procedures

Skills and Knowledge Required

• Previous experience of working in a busy Residential Conveyancing Department is desirable
• Excellent written and verbal communication skills
• Attention to detail and accuracy
• Ability to work on own initiative and as part of a team
• Effectively handle sensitive and confidential information
• Ability to work under pressure and multitask
• Ability to effectively prioritise and excellent organisation skills
• Previous experience of dealing with financial information
• In-depth working knowledge of MS Office
• Previous experience of Case Management System - LEAP - is desirable